Senior Proposal Coordinator

Nexom is a fast-growing wastewater treatment leader focused on bringing innovative and proven technologies to market.
With a customer-centric approach, Nexom positively impacts the environment by creating solutions that meet or exceed industry regulations while serving consulting engineers, municipalities, and industrial clients with simple yet powerful wastewater processes.

The Senior Proposal Coordinator will lead and assist in developing high-quality proposals, coordinating the overall proposal effort, ensuring compliance with the Request for Proposal (RFP), and facilitating the development of large and complex proposals from start to finish requiring additional customization and interdepartmental input for strategic projects.

The addition of this new position is part of an exciting new approach to managing our proposal sales and request for proposal (RFP) operations at Nexom! This individual would provide a key role as part of the Bid Team, and would be responsible for the overall management and accountability of the RFP process.
This position would work directly with process engineers, project engineers, subject matter experts, and other Stakeholders throughout Nexom to support the RFP process.
Responsible for creating a persuasive, 100% compliant, and accurate proposal for submission while maintaining the deadline requirements.

Key Responsibilities

• Work with a cross-functional inter-departmental team (i.
  e.
  Sales, Engineering, Contracts, Subject Matter Experts, etc.
  ) to create professional, high-quality proposal submissions from initiation through to production and delivery of the final product
• Participate in the proposal strategy meeting with the Leadership Team, Regional Sales Managers, Product Managers, technical teams, and other key contributors
• Participate in regular daily huddles to review workload, deadlines, etc.
  
• Review project opportunity documents to evaluate requirements, contractual terms and conditions, and evaluation criteria for bid submission compliance
• Understand contracts (i.
  e.
  CCDC, CCA, etc.
  ) to effectively respond to RFP requests.
  
• Analyze proposal opportunity (RFPs, RFQs, EOIs, etc.
  ) documentation and any prequalifying documents to identify requirements and develop a proposal plan and schedule
• Participate in the development of proposal strategies and strategic responses for proposals to ensure the value proposition and other desired technical content are incorporated into the proposals
• Coordinate the flow of information to ensure internal and external proposal deadlines are met and appropriate reviews are completed
• Collaborate with internal teams to gather information and project specifics to ensure proposals contain high-quality written content, readable language, consistent factual statements, and respond to statements of requirements
• Create draft proposal framework documents aligned with the client's bid requirements
• Write key sections of some responses (cover letter, executive summary, manufacturers, etc.
  )
• Develop content for proposals, coordinate writing, review, and completion of the document with the Technical Lead, Subject Matter Experts, and other key contributors
• Customize non-technical content ensuring client focus, consistency with client needs/requirements, and alignment with the value proposition
• Grasp technical concepts and make them easily understandable in text and/or graphics
• Gain knowledge and understanding of technical solutions from the suppliers and technologies utilized in proposals
• Review, edit, and proofread proposal material, including technical and non-technical documents, to ensure clarity and accuracy.
  
• Ensure that proposals are 100% compliant, all read in 'One Voice,' and consistently meet the internal quality control measures and highest quality standards
• Responsible for completing and/or coordinating document formatting, editing, printing, proposal finalization, assembly, and distribution
• Responsible for submitting the final proposal to the customer and assisting in preparing any proposal follow-up communications
• Develop a proposal department resource library of proposal tools, documents, and graphics.
  
• Create and maintain a database of information for future proposal submissions.
  
• Oversee the setting and development of standards across proposal design formats.
  
• Identify innovative ways to improve the efficiency of the proposal process
• Participate in proposal debriefings, distribute/share feedback appropriately to ensure continuous quality improvement and to identify enhancements for proposal content and process
• Performs other duties and responsibilities as requested or required

Required Skills

• High ethical standards and a positive attitude, ability to use discretion when required
• Preserve the confidentiality of highly sensitive financial and competitive information
• Excellent attention to detail and a high regard for accuracy and quality
• Effective communication skills, both oral and written
• Strong professional business writing, proofreading and editing skills
• Strong interpersonal, organizational, and time management skills
• Strong project coordination skills
• Ability to quickly problem-solve in a deadline-driven environment
• Ability to work independently and as part of a team
• Ability to work under pressure while managing multiple tasks with changing priorities and directions in a dynamic fast-paced work environment
• Ability to handle work-related stress
• Willingness to take direction from others and provide and receive constructive criticism
• Exceptional editorial and document management skills, including adhering to style, grammar, usage, and branding required
• An aptitude for formatting, editing, layout, and making written content sound like 'one voice'
• Advanced skills in Microsoft Word and experience with large and complex document formatting
• Proficient in Microsoft Outlook, SharePoint, Excel, Word, PowerPoint, and Adobe
• Intermediate graphic design abilities to create visually appealing proposals considered an asset
• Understanding of basic financial terms and functions, along with experience working with budgets and schedules (e.
  g.
  , Gantt charts)
• Proven track record of successfully managing and winning complex proposals and bids.
  

Requirements

• Minimum 3 years of experience in proposal coordination, RFP preparation, tender submissions, or a related role.
  Consideration given to administration related experience or demonstrated combination of education, skills, knowledge, and experience
• Post-secondary education in an administration, marketing, business, or communications field will be considered an asset.
  Relevant and valuable work experience may also be considered in lieu of a degree
• Experience in construction-related field, and specifically within the wastewater industry would be considered an asset
• Association of Proposal Management Professionals (APMP) certification is considered an asset

Competitive s.