Payroll Administrator

About Us

St.Amant supports over 5,000 people in Manitoba with developmental disabilities, autism, and acquired brain injury.
We are a not-for-profit organization that offers a wide range of supports for adults, children, and their families.
Our over 2,000 staff follow a person-centred approach and adapt to the needs of each person and each family.
St.Amant is guided by its core values of Collaboration, Hospitality, Excellence, and Respect.

Position Summary and Scope of Service:

St.Amant's core values reflect a strong commitment to diversity, equity, and inclusion.
St.Amant maintains an ongoing commitment to recruiting a diverse and talented workforce which is paramount to supporting the vibrant community we serve.
Reporting to the Supervisor, Payroll and consistent with the Mission, Values, and policies of St.Amant, the Payroll Administrator is a critical role in ensuring the success of St.Amant's business and operations.

Exemplifying the mission, vision, and values of St.Amant, the Payroll Administrator works collaboratively with partnered programs while offering employees respectful customer service.

The Payroll Administrator is responsible for processing payroll on a bi-weekly basis while maintaining confidentiality and accuracy in all aspects of payroll administration.
The Payroll Administrator adheres to stringent timelines for tasks assigned and exercises discretion when dealing with confidential material.

St.Amant values and promotes volunteerism in the workplace.
Volunteers bring optimism and enthusiasm, create positive energy, share diverse perspectives, and are an integral part of the work we do.
As such, and in keeping with the values of our organization, the incumbent in this role is encouraged to actively support, train, mentor, collaborate, and invest in volunteer initiatives.

Qualifications:

Educational:

• Grade XII Diploma or Certificate
• Payroll Compliance Practitioner (PCP) designation from the Canadian Payroll Association or working towards certification
• Post-secondary education or training in Business or Accounting is an asset

Professional:

• Minimum three (3) years previous experience as a Payroll Administrator
• Minimum two (2) years of experience with an automated Payroll and Human Resources information system
• Proficient in the use and operations of computers, particularly Microsoft Office Suite, accounting software, and HRIS; QHR experience will be considered an asset
• Demonstrated ability to work under pressure, deal with competing priorities, meet deadlines, and prioritize workload
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills, enabling effective communication with employees, external parties, and the general public

Personal:

• Ability to work with minimal supervision as well as being a collaborative team player in a team environment
• Ability to organize and prioritize work in a fast-paced environment
• Ability to generate ideas to improve work procedures and contribute to an environment that fosters growth, development, and innovation
• Superb interpersonal ability to establish and maintain positive and productive working relationships with humility and self-awareness
• Ability and willingness to give and receive honest, balanced feedback
• Demonstrates competence and character that inspires trust
• Acts with integrity and respect in all interactions
• Values and commitment to continuous self-growth and professional learning
• Ability to work both as part of the team and independently without supervision
• Ability to handle confidential and sensitive matters in a professional manner and exercise discretion in providing information to others

Duties and Responsibilities:

Program/Service Support:

Consistent with the Mission, Philosophy, and Policies of St.Amant, the Payroll Administrator prepares payment on a bi-weekly basis for all employees of St.Amant via the existing payroll system (Quadrant), based upon their hours of work and other entitlements as approved by a Supervisor, Manager, Director, or designate, and the related duties.
Quality services are evident when professional communication, timeliness, accuracy, ethical awareness/sensitivity, and confidentiality are consistently demonstrated as required by legislation and program/service standards.

Duties include:

• Processes all payroll transactions for regular pay, overtime, vacation pay, maternity top-up, statutory holiday pay, etc.
  for all employees of St.Amant
• Calculates all required deductions from employees' pay and makes all remittances to benefit providers
• Maintains all records related to the payroll function, including required governmental records
• Prepares annual T4 and T4A records, distributes to employees, and files appropriate records with Revenue Canada
• Ensures that all payroll data is accurately reflected in the payroll journals, general ledger, and other documents as required
• Responds to inquiries from employees, external agencies, or Managers and Directors pertaining to payroll issues
• Prepares, authorizes, and submits Records of Employment (ROE) electronically and responds to Service Canada inquiries
• Provides support to other team members
• Maintains confidentiality regarding all activities and occurrences pertaining to St.Amant staff, residents, and general operations
• Performs other related duties as may be assigned

The above information is intended to describe the general nature of this position and is not considered to be a complete statement of duties and responsibilities.
Additional duties and responsibilities may be assigned provided they are consistent with the qualifications identified and fall within the parameters of this role.

St.Amant is a bilingual organization.
Proficiency in both official languages (French/English) would be considered an asset.

St.Amant supports equitable employment practices and promotes an inclusive workforce representative of the people we support including diverse abilities, backgrounds, cultures, and identities.
Applicants can request reasonable accommodations in all aspects of the selection and hiring process.

As a condition of employment, successful candidates will be required to provide a satisfactory Criminal Record Check with Vulnerable Sector Screening, Adult Abuse Registry Check, Child Abuse Registry Check, and Prior Contact Check.

As a Condition of Employment, new hires must complete a series of Occupational Health checks.
This includes the requirement to confirm immunization or immunity of specific communicable diseases.
Successful applicants will also be required to provide proof of COVID-19 vaccination prior to the start date.

We offer a competitive salary and a comprehensive benefits package that includes:
Health & Dental Plans, Life Insurance Plans, Long Term Disability, Employer Paid-Employee Assistance Plan, and Employer-Matched Pension Plan.