Executive Assistant

Symbotic
US - Massachusetts - Wilmington
May 4, 2025
Administration

Who we are

With its A.I.-powered robotic technology platform, Symbotic is changing the way consumer goods move through the supply chain. Intelligent software orchestrates advanced robots in a high-density, end-to-end system - reinventing warehouse automation for increased efficiency, speed and flexibility.

What we need

Symbotic is seeking an Executive Assistant who will play a critical role in providing administrative support to high-level executives or management teams within an organization. Your primary responsibilities will be managing schedules, coordinating meetings and appointments, handling correspondence, making travel arrangements and maintaining organizational systems. As an executive assistant you will act as a gatekeeper, managing communication and prioritizing tasks to ensure efficiency and effectiveness in the executive's workflow. The role requires strong organizational skills, attention to detail, discretion, and the ability to multitask in a fast-paced environment.

This role requires you to be on-site at our office in Wilmington, MA.

What you'll do

Provide logistical planning for assigned teams (e.g. travel, expenses, complex calendar management and meeting scheduling, catering, vendor coordination).

Provide administrative support including, but not limited to, composing, editing, and sending written and electronic correspondences, memos, forms, presentations, and reports.

Work across departments and with other administrative associates to facilitate interview schedules, team meetings, outside vendor meetings, and meetings with customers.

Process expense reports.

Prepare meeting agendas and materials, set up all of the logistical details on meeting days.

Provide front desk coverage when necessary.

Work with travel provider (Deem) to maintain accurate data bases.

Participate in ad hoc projects as needed for Senior and Executive Leadership.

Other responsibilities as assigned.

What you'll need

Minimum of 5 years of progressive administrative support experience with a strong emphasis on customer service.

Use proper judgment in a fast-paced, rapidly growing Enterprise environment with minimal supervision.

Ability to work comfortably with people at all levels of the organization while being flexible and discreet to maintain confidential information.

You bring positive energy and are natural at building trusted relationships across the organization with utmost integrity and professionalism.

You have an agile mindset, are self-motivated and thrive in an ambiguous, fast-paced environment.

You are a self-starter, able to manage time, multi-task, connect dots, understand the big picture and demonstrate a high attention to detail.

You work well independently and collaborate successfully cross-functionally to achieve desired business outcomes.

You think creatively and calmly when it comes to quick and unplanned changes in schedule or priorities.

You communicate effectively (verbal & written) with all levels of Executive/Senior staff and stakeholders.

Our Environment

100% on-site at our headquarters in Wilmington, MA.

Up to 10% of travel may be required. Employees must have a valid driver's license and the ability to drive and/or fly to client and other customer locations.

The employee is responsible for owning a credit card and managing expenses personally to be reimbursed on a bi-weekly basis.
• LI-MF1
• LI-Onsite

About Symbotic

Symbotic is an automation technology leader reimagining the supply chain with its end-to-end, AI-powered robotic and software platform. Symbotic reinvents the warehouse as a strategic asset for the world's largest retail, wholesale, and food & beverage companies. Applying next-gen technology, high-density storage and machine learning to solve today's complex distribution challenges, Symbotic enables companies to move goods with unmatched speed, agility, accuracy and efficiency. As the backbone of commerce the Symbotic platform transforms the flow of goods and the economics of supply chain for its customers. For more information, visit .

We are a community of innovators, collaborators and pioneers who embrace our differences, because we know unique perspectives make us stronger and smarter. Every perspective matters. We depend on the collective voices of our employees, customers and community to help guide us as we build a better place to work - for you and the world. That's why we're proud to be an equal opportunity employer.

We do not discriminate based on race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, or genetic information.

Read the full job description and apply online on the recuiter's web-site

Related Job Postings

Fleet Mechanic

US Foods Inc

US - MA - MA - Berlin
April 22, 2025

Join the US Foods Team! Ready to build a career with a company that's leading the foodservice industry? SCHEDULE: Sunday - Thursday, 5:30pm - 2:00am *PLUS $8,000 Sign-On Bonus* PAY: $35-$40/hour $700 yearly Tool Allowance Work boots provided at least yearly Benefits medical, dental, vision, 401K,...

Find Jobs Hiring Now Near You!

Get Jobilize Job Search Mobile App Now