Documentation Control Specialist

IEA Management Services Inc
US - Indiana - Indianapolis
April 8, 2025

Summary
For us, "family" doesn't describe our size or capabilities, rather it's a way of doing business.

It means we put people first. From our committed and dynamic safety culture, to the way we treat our employees and clients, to how we interact with project stakeholders on a daily basis, our focus on people allows us to achieve our goal of doing a good job, and doing it with integrity.

We offer a comprehensive benefits package to include:

Competitive Compensation
Health Insurance
Vision & Dental
Health Savings Account
Flexible Spending Accounts
Short- and Long-Term Disability
Life Insurance
401(k)
Position Responsibilities
The primary responsibility of the Document Controller is documentation management in the sourcing team.

A candidate for this role must have a fair understanding of engineering and construction industry of different functionalities within the industry, such as engineering, bidding, procurement, and construction.

The Document Controller will manage the intake of construction documentation; review documentation; organize documentation to the correct storage locations; and update stakeholders with progress of documentation process.

This role reports to the sourcing manager - Supply Chain, however, will work closely with business development and estimating team, engineering team and multiple Operations Teams.

Set up supply chain folder on documentation software, such as Sharepoint

Set up projects on estimating software, such as Smartbid

Incoming quotes: Store quotes in the right locations, inform estimators the receipt of quotes, manage quotes in estimating software

Document control for Sourcing team on Sharepoint.

Assist with bid progress tracking: keep track of vendors who have accepted/declined and mark on Smartbid/bid tracker, follow up with people who have not responded, keep track of questions coming in on current bids.

Enforce document coherence and consistency in project life cycle and across different departments.

Maintain confidentiality around sensitive documentation.

Develop documentation management procedures so that they are standardized and conduct audits to ensure processes are being followed.

Other duties and responsibilities as assigned.

Education
Associate Degree
Bachelors Degree

Position Requirements
Must be authorized to work in the United States now and in the future

Associate and/or Bachelor's Degree in Engineering, Construction Management, OR 2+ years of related of document management experience on construction projects in lieu of a degree.

Awareness of electrical, civil, and other relevant disciplines

Knowledge of the scope and construction life cycle sequencing of project schedules.

Experience with managing documents in various types of office software including Microsoft Office Suite (Outlook, Excel, Word, SharePoint).

Experience working with collaborative management systems.

Training
on the job, compliance and safety

Equal Opportunity Statement
IEA, and our family of companies, is an Equal Opportunity / Affirmative Action employer. We consider all qualified applicants for all positions without regard to race, color, religion, gender, national origin, age, disability or any other legally protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.

Read the full job description and apply online on the recuiter's web-site

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