Payroll Coordinator

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Position Overview
The Payroll Coordinator, International (PCI) will manage and have overall responsibility for the international payroll process. The PCI will be responsible for overseeing payroll for countries in the EMEA, Canada, and Japan.

The PCI will coordinate payroll and process it through third-party vendors.

An ideal candidate will have payroll experience, preferably in Polish payroll processing. The PCI should be organized, have a high attention to detail, and excellent communication skills. This role requires the PCI to work well and collaborate with both internal stakeholders and external vendors.

The place of work is Warsaw, Poland.

Essential Duties
Include, but are not limited to, the following:
Oversee the monthly payroll process for international entities.
Ensure all payroll data is collected from internal departments, organized, and submitted to the local payroll vendor in a timely manner.
Ensure payroll is processed in an accurate, compliant, and timely manner by review and approval of payroll input and output reports.
Coordinate with finance and treasury teams to ensure timely processing of payroll related payments.
Maintain accurate payroll records.
Assist with year-end processes.
Coordinate internal and external audits related to payroll.
Main point of contact, regarding payroll inquiries, for employees, HR, and Benefits.
Support the internal teams with ad-hoc reporting and projects.
Uphold company mission and values through accountability, innovation, integrity, quality, and teamwork.
Support and comply with the company's Quality Management System policies and procedures.
Skills Ability to work closely with internal stakeholders, such as, accounting, HR, compensation, benefits, stock admin, and tax departments.
Maintain partnership with third-party payroll processing vendors.
Ability to maintain confidentiality and security of data.
Willingness to have close, daily collaboration with staff in multiple regions.
Ability to manage multiple, simultaneous tasks and meet deadlines.
High level of personal responsibility and a strong service orientation.
Exercise strong oral and written communication skills.
Ability to be a strong team player, proactive, flexible, and open to change.
Maintain regular and reliable attendance.

Physical and Travel Requirements Ability to work on a mobile device, tablet, or in front of a computer screen and/or perform typing for approximately 90% of a typical working day.

Minimum Qualifications
Commercial vocational training or comparable education or further training.
2-3 years of experience in Payroll, HR, or Finance roles.
2-3 years of experience in a multinational company or supporting multinational companies via third party.
Fluent to read, write, and speak English.
Demonstrated ability to perform the Essential Duties of the position with or without accommodation.

Preferred Qualifications
Fluency in Polish or German is a plus.
Exposure to ERP systems such as SAP, Workday and other relevant payroll tools is a plus.
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