Jr. Global Team Assistant & Project Coordinator 1 Year Contract

Jr.
Global Team Assistant & Project Coordinator (1 Year Contract)

Are you ready to kickstart your career in a dynamic global environment? At Alfasigma Milan, we're looking for a passionate and organized individual to join our Global Product & Portfolio Strategy team as a Junior Global Team Assistant & Project Coordinator .
This is a fantastic opportunity to gain hands-on experience in managing global commercial projects, while supporting key strategic and administrative initiatives.
You'll work closely with a talented international team, learning from experts and growing your skills in project coordination, business strategy, and cross-functional collaboration.
If you're eager to learn, grow, and make an impact, we want to hear from you!

Key Responsibilities:

• Serve as the main point of contact for Department Budget Management:
  all budget-related activities, including conducting monthly balance sheet reviews with the Financial Controlling team, working closely with the team to oversee the department's budget, ensuring alignment with forecasts and annual goals.
• Enter orders and manage purchase requests for the department, ensuring timely and efficient procurement.
• Coordinate department meetings and video conferences, organizing agendas, necessary materials, and managing logistics to ensure successful sessions.
• Assist the Global Director in managing the agenda, scheduling meetings, and daily activities, optimizing the time.
• Organize Director's business travel, including flights, transportation, and accommodations, and manage expense reports for the team, ensuring compliance with company policies.
• Provide general administrative support, including preparing reports, presentations, and other documents necessary for project and strategic activities.
• Manage all consultants' agreements, which includes collecting all necessary information to enter the related Request for Approval, obtaining required permits, and allowing consultants to enter AL systems.

Requirements:

• 0-2 years of experience in project coordination, administrative support, or a similar role.
• Fluent knowledge of Italian and English.
  French will be considered a plus.
• Excellent interpersonal and communication skills.
• High level of accuracy and organizational skills.
• Ability to work effectively in a fast-paced, global environment.
• Willingness to learn and adapt to new tools and processes.
• Good command of MS Office (especially Power Point and Excel).

Company:

Alfasigma is a global pharmaceutical company founded over 75 years ago in Italy, where it is headquartered (in Bologna and Milan).
The Group operates in over 100 markets spanning Europe, North and South America, Asia, and Africa.
It has offices in many countries, including Italy, the US, Spain, Germany, Mexico, and China; production sites in Italy (Pomezia, RM; Alanno, PE; Sermoneta, LT; Trezzano Rosa, MI), Spain (Tortosa, Baix Ebre), and the United States (Shreveport, Louisiana); and R&D labs in Italy (Pomezia and Bergamo).
Alfasigma employs approximately 4,000 people dedicated to research, development, production, and distribution of medicinal products, contributing to its mission to provide better health and a better quality of life for patients, caregivers, and healthcare providers.
It focuses on three main therapeutic areas:
Gastroenterology, Vascular, and Rheumatology.
Its portfolio spans from primary care to specialty care, rare disease medications, and consumer health products, including medical foods and nutraceuticals.