Leasing Assistant 14-month Contract

OMERS
CA - Ontario - Toronto
May 4, 2025
Financial

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive, embracing diversity of thought, expertise, and passion.
A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer, and manager.
We combine our capital with our capabilities to create real estate that strengthens economies and communities.
By prioritizing people, partnerships, and places, we generate meaningful returns for OMERS members, enhance value for our capital partners, and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don't just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first.
Then, watch for a unique link in your email to apply.

We are looking for a highly motivated Leasing Assistant to join our Retail Leasing team in Toronto.
Please note that this is a temporary (fixed-term) position up to 14 months, with the possibility of extension depending on business needs.

Reporting to the Vice President, Retail Leasing, you will be a key team member for Oxford's Toronto retail leasing team.
The Administrative Assistant will be a primary point of contact for all leasing inquiries and reporting requirements, providing direct day-to-day administrative support including updating leasing plans, activity trackers, legal trackers, booking meetings, travel and calendar coordination, expense reporting, and other general administrative and lease duties.

As a member of this team, you will be responsible for:

Preparing retail leasing agreements such as Offers to Lease, Offers to Extend, as well as Expansion and Relocation Agreements.
Assisting in the preparation of annual budgets, quarterly and co-owner presentations.
Compiling and submitting expenses.
Coordinating travel arrangements.
Proactive calendar management.
Updating leasing plans, activity trackers, and legal trackers regularly.
Building positive relationships with internal teams and external partners, including site teams, Asset Management, Retail Design and Construction, Legal, Development, Accounting, brokerage firms, and retailers.
Handling any special assignments and projects as required.

To succeed in this role, you have:

Post-secondary education in Sales, Business, or Marketing.
2-3 years of leasing, administrative, or marketing experience.
Proficiency in MS Office (Excel, Word, PowerPoint, Teams), VTS, and eagerness to learn new technologies.
Strong communication skills, with the ability to connect easily and work effectively with internal and external stakeholders.
Self-motivated, flexible, solution-oriented, proactive, and able to manage competing priorities with urgency.
A passion for retail and real estate.
Real estate and retail experience is an asset.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is best reflected when our workforce mirrors the communities we serve.
We are committed to an inclusive, barrier-free recruitment and employee experience, supported by Employee Resource Groups, our Purpose@Work committee, and recognition programs.

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Read the full job description and apply online on the recuiter's web-site

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