Executive Assistant - Needed ASAP

Starlight Investments
CA - Ontario - toronto
May 1, 2025

Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Executive Assistant.
Executive Assistant
As a trusted ambassador of Starlight, the Executive Assistant will provide high-level, confidential support to the CEO and two other members of the c-suite, ensuring the seamless management of all administrative responsibilities.
This includes overseeing travel arrangements, calendar scheduling, internal and external communications, and coordinating special projects as needed, all while exercising the utmost discretion and professionalism.
Provide direct administrative and office management support to the Executive team;
Proactively prioritize and align executive schedules with key priorities, helping to manage their time efficiently, blocking off time for high-priority tasks and minimizing distractions;
In conjunction with Starlight's preferred travel agency, plan and book all travel arrangements, including flights, accommodations, preferences and itineraries, with a focus on maximizing the executive's time and comfort.
flight delays, local transport) and provide contingency plans;
Act as a liaison between executive members and other team members, clients, or partners.
This involves managing professional relationships, communicating key information, and where required, and helping to resolve issues before they reach the executive;
Review and refine documents, reports, and correspondence intended for executive signatures, ensuring accuracy in format, content, grammar, and spelling, and make necessary edits to maintain a high standard of quality;
Facilitate communication to department managers, business unit leaders, and project managers as per the direction of the Executives;
Manage Executives' expenses by entering into corporate system and allotting costs accordingly by property and/or project;
Represent the executives and the company at events or in meetings with clients, partners, and internal teams;
Assist with special projects and any additional duties as necessary.
The Executive Assistant will possess a Bachelor's Degree in Business Administration, Communications or equivalent experience over formal education; a minimum of 5 years' experience as an Executive Assistant, ideally supporting senior executives or in a fast-paced corporate environment with prior experience in confidential high-pressure settings; must be proficient in calendar management, travel coordination, expense reporting, event planning and/or project management; will be tech-savvy with strong skills in Microsoft Office, Google Workspace, Zoom Meetings, and sometimes project Management tools like Asana or Trello.
An executive support certificate (Certified Administrative Professional - CAP), or similar is an asset.
Starlight Investments is a leading global real estate investment and asset management firm.
Offering a range of investment vehicles across various real estate strategies, we are a developer and asset manager of over 77,000 multi-residential suites and over 9 million square feet of commercial property space.
Holding Canada's largest portfolio of multi-family assets, we have a strong focus and commitment to creating a positive impact for our communities.
Employer matching Group Retirement Savings Plan
Comprehensive benefits packages including Health and lifestyle spending accounts
Seasonal office hours
Award-winning Environmental Social Governance (ESG) Strategy
Designated CPA Training Facility
Starlight's total compensation framework is comprised of annual base salary, discretionary bonus and company benefits such as medical and wellness, Group RSP and other incentives.
Diversity, Equity and Inclusion
Starlight is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that the company operates in.
We invite all interested individuals to apply and encourage applications from members of equity-deserving communities, including but not limited to women, persons with disabilities, visible minorities (racialized), Black, Indigenous Peoples and persons of any gender identity and sexual orientation.
Environmental Social Governance (ESG)
As one of the largest rental housing providers in Canada, Starlight's focus on ESG is aligned with the company's broader purpose to invest with impact and drive social and economic growth through real estate.
This focus shapes business operations and influences interactions with employees, investors, partners and communities.
WP Osborne Executive Search
Our expertise extends across every major asset class including multi-residential, office, industrial, retail, mixed-use, condo, hotels, and senior living across the functions of asset management, investments, development, construction, leasing, property management, portfolio management, finance, marketing, IT, HR and strategy.
Reference:
1392 - Executive Assistant

Read the full job description and apply online on the recuiter's web-site

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