Administration Assistant, Drama - Scripted English Services

Position Title:

Administration Assistant, Drama - Scripted (English Services)

Status of Employment:

Permanent

Position Language Requirement:

English

Language Skills:

English (Reading), English (Speaking), English (Writing)

Work at CBC/Radio-Canada

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance.

Do you think you have the ability and drive to keep up with this exciting, ever-changing industry? Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians.

Unposting Date:

2025-05-22 11:59 PM

Your role:

Reporting directly to the Directors of both Development & Production, Drama in the Scripted Department, you will plan, organize, coordinate and control all administrative procedures, activities and documentation for the offices of the Directors.

You are someone who thrives in a fast-paced, creative environment. There is no job too big or too small for you and you are looking to contribute in every way you can.

Responsibilities include:

• Organizing day-to-day operations for department Director(s), establishing priorities, managing their schedules, and ensuring timely responses are given to inquiries. At times with minimal direction:
• Effectively manage the calendar and daily schedule according to priorities, and ensure that the Director(s) have necessary background material and are properly briefed prior to appointments and meetings.
• Ensure information and inquiries are directed and processed quickly and efficiently.
• Organize meetings with internal and external stakeholders, as needed.
• Booking facilities, special events, managing and coordinating travel, festivals, conferences and attendance.
• Processes travel related and general expense claims
• Providing all manner of administrative support.
• Establishing and maintaining effective working relationships with other CBC departments and various external stakeholders.
• Coordinating sensitive and confidential information across various departments. Including assisting with maintaining and updating confidential departmental records and databases.
• Organizing, coordinating and attending meetings, briefing sessions and other appointments and ensuring preparation and distribution of related agendas, documentation, minutes and follow up material.
• Ensuring completion, preparation and distribution of specialized reports involving research, collection and compilation of documents, executive briefing documents and other material.
• Investigate and resolve problems related to departmental administrative matters.
• Providing creative feedback and taking script coverage, as needed
• Taking minutes for internal and external meetings including creative meetings for projects
• Draft and distribute the 'Scripted Daily FYI' newsletter

We are looking for a candidate with the following:

• Post-secondary education.
• At least two to five years' experience performing similar administrative or coordination duties and/or relevant experience (includes internships, job shadowing and learning spaces - e.g. BIPOC workshops).
• Proficiency in G-Suite (Gmail, Docs, Drive, etc.) is required.
• Excellent knowledge of and experience with computer applications, specifically Word, Excel and PowerPoint. Google Business Applications and a variety of social media platforms.
• Ability to manage financial tracking and reporting and assist in administration of Management projects.
• Excellent organizational and communication skills.
• Accuracy and attention to detail are essential.
• Strong interpersonal skills.
• Cultural awareness and sensitivity.
• Ability to work effectively as part of a team.
• Ability to work independently and take initiative.
• Ability to manage multiple priorities in an efficient manner.
• Discretion, diplomacy and tact in communications with staff and/or managers at all levels of the organization.
• A passion for scripted programming in Canada and around the world.
• An understanding of the Canadian and International linear and digital content available to Canadians, and how Canadians consume media

Candidates may be subject to skills and knowledge testing.

We thank all applicants for their interest, but only candidates selected for an interview will be contacted.

As part of our recruitment process, candidates who advance to the next step will be asked to complete a background check. This includes:

• A mandatory Criminal record check.
• Other background checks may be conducted based on the operational requirements of the position.

CBC/Radio-Canada is committed to being a leader in reflecting our country's diversity. That's because we can only create and tell the stories that connect Canadians, by having a workforce that mirrors the ever-changing makeup of our country. That's why we, as an employer, value equal opportunity and nurture an inclusive workplace where our individual differences are not only recognized and valued, but also extend to and pervade all the services we provide as Canada's public broadcaster. For more information, visit the Diversity and Inclusion section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by sending an e-mail to recruitment@cbc.ca.

You are invited to consult and familiarize yourself with our Code of Conduct, which can be found on our corporate website. All employees must adhere to the Code as a condition of employment. We also invite you to take a look at our policy on conflicts of interest. In the event that you become an employee, it will be important to inform us, as quickly as possible, of any situation that, because of your hiring, constitutes or could appear to constitute a conflict of interest.

Primary Location:

Broadcast Centre 205 Wellington St. W., Toronto, Ontario, M5V 3G7

Number of Openings:

1

Work Schedule:

Full time