Accounting Administrator

Kelly Services Canada Ltd
CA - Ontario - Ontario
May 11, 2025
Accounting

Our well-established client in Markham, ON, is looking for an Accounting Administrator to join their team on a temporary basis for approximately 6 - 8 months.

Responsibilities:

Ensure their Independent Sales Representatives are accurately paid for commissions, overrides, quarterly bonuses on premiums submitted and renewed, and they are paid according to established deadlines.
Provide prompt and accurate response to our Independent Sales Representatives via the Regional Administrators.
Verify all entries reflected on the bi-weekly statements are showing correct compensation prior to release.
Maintain Independent Sales Representatives accounts as per the time-period stipulated in their contract.
Proactively monitor and manage negative account balances held by agents to protect the company
Administer the Agent Advance Program using Excel and/or mainframe macros on a weekly basis including reconciliations and rectifying any problems.
Maintain and create new, existing macros for the department.
Log and adjust weekly control reports based on policy change information.

Ongoing monitoring of third-party activity processes (Third Party Management):

Preparation and distribution of weekly reports - New Third Party and Relationship (Coupa)
Updating of the Vendor Listing for Canada along with validation of database and updating of the supporting documentation (Contracts, Agreements, SOW)
Supporting the Vendor Risk Analyst with analysis and reconciliation of team vendors and activity

Assist with Payment (BuyNow) activities:

Assist the team with processing of payment vouchers (preparing supporting material, entering voucher for payment)
Support on the tracking of the payments and distribution of the costs to the business leads
Review existing processes for efficiency improvements and automation of tasks.

Support on Centralized Services processes:

Monitoring of the Scanning Services (Captiva Daily quality assessment), Reporting incidents and keeping team aware of the service
Assist team with the transition of files to One Drive
Inventory Reporting on physical and digital product/collateral (Vendor Portal Analysis and MOD platform availability)
Tracking of Vendor SLA's for Outsource providers.
Assist team with annual / quarterly activities (Iron Mountain, Records Management, Scanning, Indexing, Inventory Management)

Internal support:

Update corporate policies and compliance / risk management documentation as needed.
Assist with special project implementation (updating project decks, data validation, UAT testing support for team)
Ad hoc projects and reports according to the business needs and requirements.

The ideal candidate will have:

University Graduate, BA (Finance or Mathematics preferred).
Previous experience in a similar environment.
Strong Mathematics background with attention to detail, solid analytical, problem-solving skills.
Accounting knowledge, proficient in Microsoft Office (Word, Access, etc.), advanced skills in Excel program.
Advanced 'Microsoft Visual Basic' programming knowledge to implement & maintain Macros.
Highly organized, able to multi-task and complete assignments accurately and on time.
Must be sensitive to maintaining confidentiality.
Excellent verbal and written communication skills to interact with various levels of management and sales administration.
Knowledge of French an asset.
Sales compensation design experience an asset.
PeopleSoft and Coupa experience an asset.
Self-motivated to work independently while working collaboratively and effectively within a team environment.

Perks:

Work onsite for a dynamic organization
Monday to Friday, day shift (9am - 5pm)
$25 - $28 per hour, depending on experience

What's In It for You!

Weekly pay cheque
Paid vacation pay and statutory holidays
Hundreds of free training courses through our Kelly Learning Center that you can access from home 24/7
Competitive Wage
Long term temporary position

Why Kelly®?

As a worker today, it's up to you to take charge of your career and look for opportunities to learn, grow and achieve your potential. Helping you find what's next is what we're all about. We know what's going on in the evolving world of work-just ask the nearly 500,000 people we employ each year. Connecting with us means getting the support, guidance and opportunities needed to take your career where you may have never imagined.

About Kelly®

At Kelly, we're always thinking about what's next and advising job seekers on new ways of working to reach their full potential. In fact, we're a leading advocate for temporary/non-traditional workstyles, because we believe they allow flexibility and tremendous growth opportunities that enable a better way to work and live. Connecting great people with great companies is what we do best and our employment opportunities span a wide variety of workstyles, skill levels and industries around the world.

Kelly is an equal opportunity employer committed to employing a diverse workforce and providing accommodations for people with disabilities in all parts of the hiring process as required under its Employment Accommodation Policy. Kelly will work with applicants to meet accommodation needs that are made known to Kelly in advance.

Read the full job description and apply online on the recuiter's web-site

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