Executive Assistant To The Chief Executive Officer

EZ STAK
CA - Ontario - Kingston
May 15, 2025

EZ STAK

EZ STAK is a leading global manufacturer and provider of innovative storage solutions for commercial vehicles and workspaces. With a strong commitment to quality, efficiency, and customer satisfaction, EZ STAK operates with a well-defined set of operations that ensure smooth production, timely delivery, and exceptional service.

The Opportunity

We are seeking a confidential, highly organized, proactive, and resourceful Executive Assistant to support the Chief Executive Officer in both professional and personal matters. This role requires exceptional attention to detail, discretion, and the ability to manage a diverse and ever-evolving workload. The ideal candidate will be a strategic partner to the CEO-helping streamline daily operations, manage priorities, and ensure that the CEO's time is maximized and personal affairs are handled seamlessly.

Functional Accountabilities

Inbox management - triage, organize, facilitate responses
Task management and action item logging, inclusive of note taking and dictation
Calendar management, inclusive of meeting scheduling
Travel arrangements - bookings, itineraries, expense reimbursement
Professional and personal correspondence drafting
Professional reports and presentation preparation
Personal errands and ad hoc tasks as required
Facilitate CEO approvals on a variety of tasks and activities
Overall administration - reminders, appointment bookings, document filing
Act as a point of contact for EZ STAK inbound calls
Support EZ STAK's Steering Committee with administrative matters as required
Meeting logistics - CEO, board, Steering Committee, company wide
Catering/food for various events
Ensure CEO's day to day runs smoothly in all aspects to support focus and efficiency for EZ STAK

Key Competencies - Skills, Qualifications, Experience

3 + years of experience successfully supporting senior leaders or executives in an entrepreneurial or professional office environment (i.e. law, medical or accounting office) in both personal and business matters
Degree or diploma in Office/Business Administration/Management is considered an asset
Confidentiality:
The CEO's personal and professional matters must be handled with absolute discretion. Maintaining trust is key.
Proactivity:
Operates with a solution focused mindset and 'get it done' attitude, approaching challenges with openness and capability for resolution and needs anticipation.
Organizational Skills :
Ability to manage schedules, handle multiple tasks, and keep track of important deadlines. This includes proficiency with calendar management, project management tools, and maintaining orderly records.
Communication Skills :
Clear and effective communication is essential. Adept at handling emails, drafting correspondence, and managing client interactions professionally. Good English skills - both verbal and written.
Tech Savvy :
Proficiency with various software and platforms - Office Suite, Teams, AI, Metronymics Growth Systems
Time Management :
Effective prioritization of tasks and managing time efficiently to meet deadlines and handle a dynamic workload.
Customer Service :
Skills in providing excellent customer support, addressing client queries, and ensuring positive client experience.
Adaptability :
Ability to quickly adapt to changes, whether it's new tools, shifting priorities, or evolving business needs.
Problem-Solving Skills :
Capability to handle unexpected issues and find solutions proactively.
Self-starter/Initiative Takes initiative, ability to work independently with minimal supervision, proactive to find solutions and solve problems. Resourceful and anticipates needs.
Attention to Detail :
Precision in handling tasks like data entry, scheduling, and ensuring that all details are accurate and up to date.
Lifelong Learner:
smart, curious and willing and open to learning new skills, tools that help to become higher quality and more efficient with all tasks.

EZ STAK Values

Integrity:
We always do what's right.
Respect:
We believe people and property matter.
Teamwork:
We pull together to win.
Optimism:
We persevere with enthusiasm.
Curiosity:
We are hungry to learn, improve and succeed.

Why Join Us:

The opportunity to make a significant impact in a fast-growing company.
A vibrant, collaborative and innovative work environment.
A competitive total remuneration package.
Ample career growth and development opportunities.

Read the full job description and apply online on the recuiter's web-site

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