• Share :

Reporting to the Senior Manager, Administration, and on behalf of the Canadian Residential team, the Coordinator will be responsible for the management of all administrative duties, travel, calendar scheduling, internal/external communication and special projects as required.

Duties and Responsibilities

  • Provide direct administrative and office support to various departments.
  • Prepare travel schedules, book travel arrangements, and make reservations for team members.
  • Maintain electronic corporate files.
  • Create and track Purchase Orders & coordinate with third-party vendors.
  • Complete expenses for Executive Directors/VPs.
  • Invoicing - track, receive and submit invoices for payment.
  • Assist with weekly market rent changes.
  • Handle all incoming and outgoing mail and couriers.
  • Arrange property tours for financing/new properties.
  • Consolidate information for Property Manager Transition files.
  • Liaise with different departments to obtain and consolidate information required for property transition and set up (acquisition, disposition, etc.).
  • Coordinate with IT, Marketing, Finance and third-party property managers to ensure newly acquired properties are set up in a timely manner across all systems.
  • Manage third-party reports, weekly, monthly, and quarterly for all teams.
  • Prepare and review presentations as required.
  • Treat all responsibilities with confidentiality and discretion.
  • Assist with special projects and any additional duties as necessary.
  • Provide reception coverage (approximately 2 hrs/wk) and additional coverage as requested.

Requirements

  • Post-Secondary Diploma in Office Administration, or relevant discipline.
  • 3 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Keen attention to detail.
  • Experienced in booking complex air & ground travel.
  • Strong writing skills. Ability to draft memos, letters & press release documents.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Visio).
  • Resourceful and flexible.
  • Proven organizational and time management skills.
  • Manual dexterity required to operate computer and peripheral.
  • Interacts with employees, various management levels and the public at large.

Read the full job description and apply online on the recuiter's web-site

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