Payroll and HR Specialist

Raffi Jewellers Inc Waterloo and Cambridge
CA - Ontario - Ontario
May 9, 2025
Retail

Raffi Jewellers is home to the most prestigious luxury brands in the world. Whether commemorating a special event, expressing love or admiration, or building a personal collection, our guests come to us for the perfect piece. We are honoured to play a small role and do everything we can to assist our clients in these DEFINING MOMENTS ™.

Our Culture

Raffi Jewellers is more than a retail employer-we are a close-knit team built on trust, excellence, and a shared passion for creating exceptional experiences. Our culture is rooted in collaboration and ownership. We support one another, encourage growth, and challenge ourselves to go beyond expectations.

We foster an environment where:

Every team member is empowered to make an impact
Constructive feedback and open communication are encouraged
Small wins are celebrated, and big ideas are welcomed
Passion for luxury and client care brings us together

Our Values

We are guided by three key values that shape how we work and serve:

Excellence:
We never settle for average. We aim to exceed expectations through knowledge, refinement, and exceptional service.

Integrity:
We act with honesty and transparency in all our interactions-with clients, partners, and each other.

Care:
We treat clients and colleagues with genuine respect, empathy, and attention-because every detail matters.

The Role

We are looking for a Payroll and HR Specialist with 3-5 years' experience processing payroll and supporting HR functions to join our team! The Incumbent will be knowledgeable in local, provincial, and federal regulations and legislation for Payroll and HR. This role will report directly to the Director, Human Resources and Director, Finance.

Responsibilities

Administer bi-weekly payroll for all hourly and salaried employees using Dayforce
Post journal entries related to payroll in QuickBooks Desktop
Prepare, calculate, remit, and reconcile all payroll source deductions, WSIB, CPP, EI, Income Tax, LTD and EHT
Reconcile time sheets between different software
Track vacation time, input exceptions & process rate increases
Process ROEs with Service Canada and distribution of T4s
Ensure compliance with federal and local tax regulations by accurately calculating and withholding income taxes, and any other applicable deductions
Participate in external audits of payroll records to ensure accuracy and compliance with regulations
Liaise with benefits provider on enrollments, changes, terminations, and statement reconciliation
Maintain employee data and associated changes for payroll and other uses.
Assist with preparing and maintaining employee contracts, onboarding packages, and policy administration
Enroll & terminate employees in applicable systems and maintain records accordingly
Address and resolve employee inquiries and concerns relating to the payroll system
Collaborate with Director HR on employee relations matters
Member of our JHSC and other health and safety-related tasks
Develop relationship with payroll service provider and other vendors
Assist with recruitment process including, posting jobs, screening, scheduling interviews, performing reference checks, drafting offers and arranging background checks
Maintain the integrity, accuracy and confidentiality of employee files and HRIS data
Identify opportunities for process improvements in payroll processing and implementing solutions to increase efficiency and accuracy
Other administrative duties as assigned by HR/Finance

Requirements and Qualifications

Minimum of 3 years' experience administering payroll and supporting HR functions for a medium-sized business
Payroll Compliance Practitioner (PCP) designation, or an equivalent combination of education and experience required
CHRP designation or working towards preferred
Working knowledge of accounting principles
Knowledge of benefits processes
Knowledge of applicable legislation (ESA, Human Rights, WSIB)
Excellent written and verbal communication skills.

The Benefits

Competitive compensation and comprehensive benefits package
Collaborative and supportive team environment
Opportunities for career development and advancement, including attending exclusive brand training and industry events.
Competitive employee discount across our luxury brand portfolio.

Raffi Jewellers promotes fair and equitable recruitment practices. Accommodations are available upon request for Candidates with disabilities taking part in the recruitment process.

We thank all applicants for their interest in this position but will only contact those selected for further consideration.

Job descriptions are not intended as nor should they be construed to be an exhaustive list of all responsibilities, skills efforts and working conditions associated with the job.

Read the full job description and apply online on the recuiter's web-site

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