Office Coordinator

HR Project Partners Inc
CA - Newfoundland and Labrador - Newfoundland and Labrador
May 24, 2025
General Labor

HR Project Partners is currently recruiting an Office Coordinator on behalf of our client. The ideal candidate will have a minimum of 3 years' experience in office administration or a similar coordination role, along with strong organizational and multitasking abilities. Experience working with online membership platforms, such as GrowthZone, would be considered an asset.

This is a full-time, office-based position located in St. John's, NL. While the employer offers some flexibility, the role will primarily require working onsite.

Essential Job Functions:

Provide day-to-day administrative support to the Executive Director and the team.
Manage the association's office operations, including scheduling, filing, and correspondence.
Handle member inquiries and maintain up-to-date membership records.
Coordinate meetings, including preparing agendas, minutes, and follow-ups.
Assist in the planning and organization of events, conferences, and workshops.
Oversee recording and maintaining financial records, entries and reconciliations.
Process and track member fees, invoices, and payments.
Perform bookkeeping role, oversee accounts payable, financial records, entries and reconciliations.
Oversee the association's communication channels, including answering phones and managing emails.
Assist in preparing reports, presentations, and communication materials for internal and external stakeholders.
Maintain and update databases, ensuring accurate and timely information is available.
Coordinate travel and accommodations for staff and board members as needed.
Ensure the office is well-stocked and operational, managing supplies and equipment.
Support HR-related tasks, including onboarding and coordinating training sessions.
Assist in managing social media accounts and updating the website with relevant news and announcements

Education and Experience Requirements:

Diploma or certificate in office administration, business, or a related field.
3+ years of experience in an office administration or coordinator role.
Strong organizational and multitasking skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with membership databases and accounting systems is an asset.
Excellent communication and customer service skills.
Ability to work independently and as part of a small team.

Knowledge, Skills, & Attributes:

Detail-oriented with strong time management abilities.
Effective problem-solving skills.
Professional demeanor and interpersonal skills.
Ability to manage multiple priorities and deadlines efficiently.

How to Apply:

When submitting your application to HR Project Partners for this opportunity, please submit a PDF version and clearly state the job title for which you are applying.

About Us:

HR Project Partners Inc. (HRPP) is a Human Resources consulting company offering various services in Human Resources, both to individuals and to companies. One of those services is recruitment for companies on a provincial and national basis.

HR Project Partners is an equal opportunity employer.

While HR Project Partners appreciates all applications we receive, we advise that only candidates under consideration will be contacted.

Read the full job description and apply online on the recuiter's web-site

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