Quality Assurance Specialist

About the company

We are a 100% remote and happiness-led company that encourages self-empowerment and forward-thinking.

In just 10 short years since our inception, Vimerson Health has sold more than 9 million bottles of supplements, and we are continuing to grow and expand. Our global team spans 12 countries, bringing knowledge and expertise from all over the world. We're growing FAST. There's a lot of opportunity to contribute to something special here. Join us!

Responsibilities:

1. Product Quality Support

● Assist with out-of-specification (OOS) and non-conformance investigations by gathering data from manufacturers and third-party labs.

● Track and maintain quality agreements with manufacturers, ensuring proper documentation and filing.

● Support change control processes by maintaining logs and records of updates.

● Collect, review, and systematically store quality documents (COAs, test results, product specifications, GMP certificates).

● Ensure all production batches undergo required testing per company policies and agreements.

● Serve as the primary QA contact for team members, manufacturers, and labs.

● Approve final product releases.

● Perform quality checks on finished products to ensure product quality and consistency from batch to batch.

2. Lab Testing Coordination (Amazon, 3rd party, NSF product certification)

● Research and coordinate third-party lab testing, including obtaining quotes, submitting samples, and tracking progress.

● Assist in managing OOS result reporting and compiling data for QA Manager review.

● Handle lab-related administrative tasks, including processing invoices, updating internal spreadsheets, and communicating testing schedules with the supply chain team.

3. Document Management

● Collect, organize, and review all quality-related documentation, including Raw Materials COAs, organic certifications, Finished Production specifications, and Bill Of Materials, quality agreements and GMP certificates.

● Assist in gathering and reviewing finished product specifications for new product launches.

● Create and file finished product specifications for new products (custom formulas).

● Ensure compliance documentation is properly maintained and up to date.

4. Listing & Label Compliance Review

● Conduct label, listing and packaging compliance reviews, ensuring alignment with FDA and Health Canada regulations.

We Offer:

• A full-time, in-hours role based on a freelance cooperation agreement (not an employment contract).
• Remote work with flexible hours.
• Anniversary and birthday bonuses to celebrate you.
• Plenty of opportunities for personal and professional growth.
• 30 paid days off each year for your well-being.
• Paid parental leave for when you welcome a new addition to your family.
• An endless supply of Vimerson Health supplements.
• Charity Match Program - we'll match your donations to your favorite charity.

Who are you?:

• You don't just execute-you think. You question assumptions, improve processes, bring new ideas to the table.
• You take accountability. If something is wrong, you fix it before anyone else notices.
• You work fast, but with precision. Meeting deadlines is non-negotiable, and so is accuracy.

What is required from you?:

● Bachelor's degree in Food Science, Chemistry, Biology, Pharmacy, Nutrition,or Microbiology

● 2 years experience in QA/QC, regulatory, or manufacturing in dietary supplements, food, pharmaceuticals, or cosmetics.

● Experience with Good Manufacturing Practices (GMPs), Standard Operating Procedures (SOPs), OOS investigations, change control, and reviewing quality documents (COAs, GMP certificates, product specs).

● Lab Testing Coordination:
Ability to manage third-party lab testing, handle OOS result reporting, and oversee lab-related administrative tasks.

● Document Management:
Strong organizational skills for managing and reviewing quality documentation (e.g., COAs, BOMs, finished product specs).

● Regulatory Compliance:
Knowledge of FDA and Health Canada labeling regulations to ensure compliance in listings, labels and packaging product claims.

● Communication:
Strong verbal and written communication skills for collaboration with manufacturers, labs, and internal teams.

● Attention to Detail & Organization:
Ability to maintain accurate records and manage multiple tasks efficiently.

● Problem-Solving:
Strong analytical skills for troubleshooting quality and compliance issues.

● Located in Mountain, Central, Eastern or Pacific TimeZone