Onboarding & Training Administrator 12 Months

It has come to our attention that various international organizations or individuals have been offering false employment opportunities at Aecon Group Inc.
Aecon Group Inc.
employment policies and processes involve interviews, and candidates who seek employment are never required to pay us any sum of money.
To do so would be contrary to our business conduct guidelines and ethical practices.
We also do not extend formal offers of employment or execute employment agreements through social media or social chat platforms.

We take this matter extremely seriously and are working with the appropriate authorities to shut down such fraudulent schemes.
Please remain vigilant on this matter and report any suspicious outreach to your local authorities and email any concerns to ***

Date:
Apr 22, 2025

Location:

Bowmanville, ON, CA

Operating Sector:
Nuclear

Position Title:
Onboarding & Training Administrator (12 Months)

Come Build Your Career at Aecon!

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

• Safety Always. Our number one core value.
  If we can't do it safely, we don't do it at all.
• Integrity. We lead by example, with humility and courage.
• Accountability. We're passionate about delivering on our commitments.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do.
So, we invest in our people, just like they invest in us!

At Aecon we:

• Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being.
• Believe in helping you build your career through our Aecon University and Leadership Programs.
• Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
• Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise, and teamwork of our people.
We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity?

As part of an alliance agreement, Aecon Nuclear has been awarded a contract with Ontario Power Generation to support the construction of Canada's first Small Modular Reactor on the SMR-X Project.
Beginning in 2023 Aecon will support the validation phase, design, procurement, early site preparation and site mobilization scope for the Construction of the Unit 1 Small Modular Reactor at the Darlington site.

The Onboarding & Training Administrator is responsible for supporting the security clearance process for all employees assigned to the SMR-X Project as well as day-to-day preparation and handling of training material and records.

What You'll Do Here:

• Initiate OPG Clearance Applications with SMR-X employees, subcontractors, and potential new hires.
• Assist in accurate completion and submission of clearance applications including verification of identification and supporting documentation as per OPG clearance procedural requirements.
• Track and confirm completion of Clearance Renewals, ensuring employees maintain active clearance status.
  Act as single point of contact for OPG Clearance Office in the processing of all related security clearance applications, renewals, and actions.
• Daily preparation of training packages and attendance records for Trainers.
  Work with the Trainers to plan training schedules and set up courses.
• Manage resources including facilities, equipment, and instructor availability.
  Set up training events in LMS.
• Responsible for receiving completed training records, recording learning credits in LMS.
• Handle the collection of completed training records and ensure proper scanning and storage per procedures.
  Maintain an accurate list of training folders on the Shared Drive; ensure all training documentation is the most current revision; and is uploaded and stored electronically.
• Ensure training material, documents, and completion records are stored securely and are retrievable from the shared project folder.
• Use of project learning management system to validate qualification status and provide supporting reports.
  Work with Training Manager, Training Coordinators, and Trainers to understand training demand.

What You Bring to the Table:

• Work experience or post-secondary learning in Business Administration, Human Resources, Business Management, or related program.
• Advanced skills in Microsoft Office; including Excel an asset.
  Excellent verbal and written communication skills.
• Demonstrated strong organizational and time management skills.
  Must be detail-oriented with the ability to multi-task on a regular basis.
  Must have a strong customer service orientation.
• Ability to prioritize and coordinate with associated department.
• Must have computer skills to perform duties including software experience with Microsoft Word, Excel, and Outlook.
• Must be able to communicate clearly and concisely to all levels of the organization.

We strongly encourage applicants who identify as Indigenous to apply to work with us on the Darlington New Nuclear Project.
At Aecon, Indigenous is an umbrella term for First Nations (status and non-status), Metis, and Inuit.

Aecon fosters diversity, inclusion, and belonging within and across our organization.
We welcome all to apply including women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the ACA and its applicable regulations.
If you require accommodation under the ACA during any step of the application process please click here.