Office Coordinator

Crew HR is seeking an Office Coordinator for our client, Twin Peaks Engineering

OFFICE COORDINATOR

• Are you kindly relentless, following up with quiet confidence, holding yourself and others accountable, and making sure no important detail slips through the cracks?

• Do you take pride in building a positive, energized office culture, whether that's planning a team ski day, a bike adventure, or a Friday donut drop?

• Does being the go-to problem solver, the calm in the storm, and the person everyone trusts with 'Can you please just handle this?' sound like your kind of job?

• Are you tech-savvy, systems-oriented, and get a kick out of turning information into order using tools like Asana, Harvest, Quickbooks, and a well-built calendar?

• Are you excited to work in a hybrid role, working independently from home some days, and helping lead the charge at our Whistler and Vancouver offices on others?

• Do you want to grow with a passionate, fast-moving company that works hard, plays hard, and lives for inspiring the built environment through ingenuity?

ABOUT TWIN PEAKS ENGINEERING

Twin Peaks Engineering is a locally owned and operated consulting structural engineering firm based in Whistler, BC, with a growing footprint in Vancouver. We specialize in structural solutions for residential, light commercial, and industrial projects, with expertise in timber design, mass timber, steel and reinforced concrete, structural condition assessments, and detailed structural analysis of pre-fabricated structures.

Our team is passionate about delivering on our mission: Inspiring the Built Environment through Ingenuity. We approach every project with integrity, personal ability, courage, and excellence - and we're proud of the strong, connected team culture we've built along the way.

At Twin Peaks Engineering, you'll be joining a highly skilled, energetic, and growth-focused team. As we continue to grow, we're looking for an Office Coordinator who brings organization, initiative, and positivity to every interaction, while embracing the fun, adventurous spirit that defines our team.

The ideal candidate will be proactive, tech-savvy, and excited to work in a hybrid role, splitting time between home, our Whistler headquarters, and our new Vancouver office. They'll thrive on keeping operations running seamlessly, supporting both big milestones and everyday wins, and helping foster the people-first culture that makes Twin Peaks such a great place to work.

This is where you come in.

THIS IS FOR YOU IF:

• You're a motivated self-starter who thrives on independence, keeps everything organized with ease, and takes initiative without needing direction.

• You have proven experience keeping busy offices running smoothly. And you love being the go-to person everyone can count on.

• You enjoy working in a dynamic, fast-paced environment where no two days look exactly the same.

• You are tech-savvy and confident using tools like Asana, QuickBooks, and social media platforms, and you're always willing to learn new systems.

• You take pride in spotting opportunities for improvements, saving time and money, and making systems work better for everyone.

• You bring strong communication skills (written and verbal) and can manage tasks and projects with polish, professionalism, and a positive attitude.

• You're energized by a people-first culture, ready to build connections, organize morale-boosting events, and help keep our team's spirit high.

• You have a growth mindset and are excited about being part of a company that's expanding into Vancouver while staying true to its Whistler roots.

• You bring just the right mix of fun, friendliness, accountability, and quiet confidence, and you believe that a great day includes both hard work and a few good laughs.

IN THIS ROLE, YOU WILL BE:

• Welcoming new hires to the team with a smile, leading onboarding, tracking milestones like probation periods, and keeping employee records accurate and up-to-date.

• Keeping the payroll train on track, managing timesheets, setting up new team members through Payment Evolution, and handling raises and benefits with precision and care.

• Backing up our Management Team with top-notch calendar wrangling, meeting prep, project support, and executive-level organization skills.

• Keeping our operations running smoothly by mastering tools like Harvest (invoicing/timesheets), Payment Evolution (payroll), QuickBooks Online (receipts/reporting), and Asana (task/project tracking).

• Bringing the fun factor by dreaming up and coordinating team-building adventures. Think ski days, donut deliveries, and legendary holiday parties.

• Helping expand our footprint in Whistler and Vancouver, tackling the logistics with ease.

• Running meetings with precision, setting the agenda, capturing insights, assigning action items, and keeping things moving.

• Managing the day-to-day details. Keeping the office stocked, business licenses current, systems efficient, and workflows sharp.

• Growing our brand by managing our advertising, social media accounts, and engaging with our community.

• Always asking: how can we do this better? Bringing fresh ideas to improve processes, boost efficiency, and support Twin Peaks' next level of growth.

EXPERIENCE REQUIRED:

• Minimum 3 years of experience as an Office Administrator or in a similar administrative support role.

• Proven ability to thrive in a modern, fast-paced environment, supporting a busy team across two office locations.

• Proficiency with project management tools (e. g. , Asana), Harvest, Google Suite, and experience with QuickBooks.

• Strong written and verbal communication skills, with a collaborative yet autonomous work style.

• Base knowledge of managing social media calendars and tools.

• Must be legally entitled to work in Canada and based in Whistler, Squamish, or Vancouver, with the ability to work from home and commute to the office as needed.

• Valid driver's license required.

Nice to Have:

• Basic marketing experience and familiarity with handling AV systems for remote/Zoom meetings.

THE BENEFITS

• Flexible environment with flexible hours, so you can maximize your time at work and off work. Need time off for your kid's big game or a bike trip?! Let's chat!
• Hybrid set-up that allows you to split y.