Office Manager - H/F

CLS Group
AU - melbourne
April 22, 2025

Join to apply for the Office Manager - H/F role at CLS Group (Collecte Localisation Satellites)

CLS Oceania Pty Ltd is a subsidiary of the CLS Group (cls.fr/en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients consist of government, educational/universities, research institutes, regional secretariats and private companies.

Le Poste

The Office Manager will be in charge of administration and book-keeping:

Accounting part:
Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.
Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.
Provide monthly reports across all business units (Analytical P&L per activities).
Prepare monthly trial balance and upload figures into 'Opera' (group consolidation software) in accordance with the Group rules (IFRS).
Control general and administration expenses.
Manage cash collection, working-capital and assets.
Process employee's reimbursement expenses and supplies payments.
Daily, weekly, and monthly payments through 'Xero'.
Prepare and review the budget and landings (3 times per year) and document the hypothesis to the HQ.
Manage relationship with the accounting company (for payroll and tax parts).
Provide support to third party accountants for BAS, IAS, and FBT.
Support the General manager to build budget and follow monthly results.
Administration part:
Provide administrative support for contracts, administration, customer service and order history.
Ensure accurate monthly billing.
Generate contract confirmations, reports related to sales activities & revenue data.
Manage relationships with vendors, service providers and building management.
Handle expenses management and follow-up, contracts with suppliers.
Process contracts and maintain proper organization of the department's records and files.
Assist General Manager with scheduling, travel, expenses.
Assist Sales Representatives and Managers as needed with other clerical duties such as quotes, proposals and invoices.
Oversee general office duties: office supplies, logistics.

Profil Recherché

At least 5 years of experience in an office support role within an SME.
Experience with Microsoft Office suite of products and Xero.
Excellent command of the English language (verbal and written).
Tertiary or equivalent qualification.
National Police check.
Optional - other languages such as French, Asian, Pacific Islands.

How to apply

Please send your application to *** and cc: *** and ***.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Read the full job description and apply online on the recuiter's web-site

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