Legal Receptionist

The Advocates Law Firm - Dubai Dubai, Dubai, United Arab Emirates

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Reports to: Office Manager / Senior Partner

Job Overview:

We are seeking a professional, organized, and customer-focused Legal

Receptionist to join our reputable law firm in Dubai. The ideal candidate will be the

first point of contact for clients and visitors, ensuring that the front desk operates

smoothly and efficiently. This position requires excellent communication skills, the

ability to manage multiple tasks, and a solid understanding of legal office protocols.

The Legal Receptionist will support the legal team by performing clerical duties,

scheduling appointments, and managing office administration tasks.

Key Responsibilities:

Front Desk Management:
Greet clients, visitors, and vendors in a professional and courteous

manner.

Answer, screen, and direct phone calls, taking detailed messages

where necessary.

Manage the reception area to ensure it is clean, organized, and

presentable at all times.

Client Interaction:
Ensure a high level of client service by addressing inquiries promptly

and directing them to the appropriate legal team members.

Schedule client appointments, meetings, and consultations with
Assist with preparing client-related documents, ensuring

confidentiality and accuracy.

Administrative Support:
Handle incoming and outgoing mail, couriers, and deliveries,

distributing them appropriately.

Maintain office supplies, ensuring the front desk and meeting rooms

are stocked and organized.

Prepare and manage legal files, ensuring they are properly filed and

easily accessible.

Assist with basic document preparation, scanning, copying, and filing.
Scheduling and Calendar Management:
Coordinate appointments and maintain the calendars of attorneys,

managing potential conflicts and rescheduling as needed.

Send appointment reminders and follow-ups to clients and legal staff.
Office Coordination:
Assist in organizing meetings, conferences, and other office events.
Maintain and update client information and records in the firm's

database.

Ensure compliance with office procedures and uphold firm policies,

especially regarding confidentiality and data protection.

Legal Document Handling:
Prepare, edit, and proofread basic legal documents, including

correspondence and forms.

Liaise with legal secretaries and paralegals to ensure timely

processing of legal paperwork.

Qualifications & Skills:

Education:
High school diploma or equivalent required; a degree or certification in

business administration, legal studies, or a related field is preferred.

Experience:
Minimum of 2 years of experience in a receptionist or administrative

role, preferably within a legal environment.

Familiarity with legal terminology and procedures is highly desirable.
Skills:
Excellent written and verbal communication skills in English (Arabic

language skills are a plus).

Strong organizational skills with the ability to manage multiple tasks in

a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic
Knowledge of legal document management software is a plus.
Personality Traits:
Professional, polished demeanor with excellent customer service

skills.

Ability to handle sensitive and confidential information with discretion.
Strong interpersonal skills, capable of working effectively in a team-

oriented environment.

Attention to detail and accuracy
Time management and ability to prioritize tasks
Strong problem-solving skills and adaptability
Proactive and resourceful approach to work
Excellent client relations and interpersonal communication

Working Conditions:

Work will be performed in a professional law office environment in Dubai.
Must be available for full-time hours, with

Seniority level

Seniority levelEntry level

Employment type

Employment typeFull-time

Job function

Job functionAdministrative

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