Stores Officer

As a Stores Officer is under the direction, performs a variety of shipping, receiving, stocking activities. Stores and distributes supplies and equipment. Maintains inventory and stock records and perform related work.
• ESSENTIAL DUTIES AND RESPONSIBILITIES*:
• List the essential functions that are core to this position and represent at least 5% of the incumbent's time. Other duties may be assigned beyond the core functions listed below._
• Responsible for the receipt, inspection, handling, stocking, identification and issue of materials.
• Maintenance of all documents and records of all dealings pertaining to internal purchase, transportation, storage and issues.
• Maintenance of effective communication with management, suppliers and other related agencies.
• Quarantining of defective/short materials away from the stock.
• Manage stocking levels to ensure that client orders are fulfilled in a timely manner and at the same time ensuring that all stock levels are not allowed to grow out of proportion with the business.
• Stock taking / registering of inventory at appropriate intervals.
• Perform weekly cycle counting of inventory
• Establishment of min max levels for materials based on consumption and other factors.
• Ensure that proper identification and traceability methods / means for the inventory are established.
• Report and document the activities carried out in line with the documentation requirements of the company.
• Follow necessary safety regulations, applicable work instructions, operating procedures, method statements, etc.
• Report all incidents, accidents, near-misses, unsafe conditions and acts to the Supervisors/Safety Officer.
• Comply with all occupational health, safety and environmental procedures of both the company and of client while working.
• Provide on-the-job training to new & existing department staff members.
• Update the system for the movement of stocks without delay
• Being custodian of the inventories of the company and make sure effective and efficient inventory control system in place
• Notifying the Purchase department of any discrepancy of the items received immediately
• Co-operate with auditors and other staff members for stock take and verification.
• In addition, shall also support the activities of the other units whenever requested.
• Other duties associated with successful development of the unit.
• SUPERVISORY RESPONSIBILITIES*:
• - Functions as an individual contributor with no supervisory responsibilities
• QUALIFICATIONS*:
• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required._
• - Minimum High School Graduate
• Fork Truck License (preferred but not essential)
• 2 - 5 years, Engineering Stores
• Ability to work well in a team environment.
• Commitment to continuous improvement in Quality, Health, Safety and the Environment (QHSE).
• REQUIRED SKILLS*:
• Knowledge on modern inventory management, warehouse procedures & documentation in an engineering set up.
• Familiar with methods of proper and orderly receipts, handling, storage and issuance and dispatch of materials.
• Knowledge of established material handling procedures.
• Conversant with basic inventory control procedures and requisitions, purchase orders, invoices, packing slips, bills of lading, freight tags, and the use and meaning of each.
• Exposed to computerized warehouse record keeping systems, good knowledge of codification of engineering parts, equipment's as per standard coding practices.
• Excellent organizational, planning skills with an attention to details.
• Ability to shelve, store and distribute materials and communicate effectively with others.
• Ability to understand the business and knowledge of local laws on goods transportation.
• Awareness of ISO 9001, 14001, 45001 & API Q1, 7K & 16C standards are preferable.
• PHYSICAL DEMANDS*:
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision.
• WORK ENVIRONMENT*:
The noise level in the work environment is usually moderate