Senior Specialist Facilities and maintenance management

Senior Specialist Facilities and Maintenance Management

Date:
Jan 11, 2025

Company:
Abu Dhabi Accountability Authority

Responsibilities:

• Contribute to the development, maintenance, and implementation of all Corporate Support related policies, procedures, processes, and controls to ensure consistency in application across ADAA and fulfill all relevant procedural/legislative requirements while delivering quality and cost-effective service.
  
• Gather and update Subject Entity data required as input for Understanding the Entity's Business.
  
• Complete specific tasks and procedures in respect of engagement planning e.g.
  testing controls, walk-through system processes to confirm engagement team understanding, perform data analysis, and provide input to the engagement planning analytical review procedures.
  
• Suggest recommendations in short and long-term plans for 'Organizational Development' to ensure efficiency of services provided.
  

Ensure to meet Key Performance Indicators (KPI's) in order to improve efficiency and effectiveness.

• Coordinate space management and planning activities including analyzing moves for minimal disruption, move coordination, space inventory, space allocation tracking, specifying set-ups, maximizing space utilization, providing input into facilities renewal model, and capital plan implementation as assigned.
  
• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (security cameras, interlocks, alarms), and assessing and changing access schedules.
  
• Identify, recommend, and implement building operations and process modifications to the facility for increased productivity and/or cost reduction and manage related budget.
  
• Coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long-term preservation, inspections, grounds, landscapes, alarms, systems, and equipment), suggest metrics, monitor and report related trends.
  
• Identify and establish preventive maintenance plan, coordinate maintenance logistics (to avoid facility conflicts, events), initiate work requests, monitor completion.
  
• Coordinate and integrate utility usage/optimization by monitoring usage, gathering information, follow-up, shutdown requirements, analyze data, and provide recommendations for optimum usage.
  
• Perform condition assessments on appearance, equipment, analyze results, and provide recommendations for maintenance.
  
• Ensure completion of required training and certification programs in order to keep current with job requirements and ensure continuous performance improvements.
  
• Obtain timely performance review assessments from project manager on assignments after completion which will serve as input to midyear and annual performance review.
  
• Adhere to job training and conduct knowledge sharing to facilitate achievement of team objectives and completion of tasks efficiently and consistently with operating procedures and policy.
  
• Elevate the organization's values and ethics in all activities within the team to support the establishment of a value-driven culture within the organization.
  
• Keep current with updated information relevant to the role to ensure standard performance level is achieved.
  
• Maintain regular contacts with relevant staff from other departments of ADAA to ensure consistency and coordination.
  
• Contribute to knowledge dissemination/sharing in a way that assists with building internal capabilities of employees where applicable and maximize their effective performance.
  
• Contribute to the development of UAE National employees in a manner which supports the objectives of the organization and its Emiratization strategy.
  
• Ensure adherence and compliance with all ADAA Corporate Policies, Procedures, and Guidelines (HR, IT, Procurement, Finance, Health and Safety, etc.), and applicable job-related guidance such as Methodologies and Procedures.
  
• Follow all relevant departmental policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.
  
• Demonstrate compliance with the organization's values and ethics at all times to support the establishment of a value-driven culture within the organization.
  
• Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction.
  
• Assist in the preparation of timely and accurate statements and reports to meet department requirements, policies, and quality standards.
  
• Maintain at all times the confidentiality of any information obtained in the discharge of the duties of the post.
  
• Understand and strictly adhere to all the clauses of ADAA's Code of Business Conduct.
  
• Co-operate in the implementation of the relevant health and safety legislation, policies, and procedures in the performance of duties.