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Company:
CLS Group
Location:
AU -
melbourne
Posted: April 22, 2025
Join to apply for the Office Manager - H/F role at CLS Group (Collecte Localisation Satellites)
CLS Oceania Pty Ltd is a subsidiary of the CLS Group (cls.fr/en) with offices in Melbourne and Hobart providing satellite-based products and services (air time and value added) for various applications such as monitoring, tracking and data collection. Clients consist of government, educational/universities, research institutes, regional secretariats and private companies.
Le PosteThe Office Manager will be in charge of administration and book-keeping:
- Accounting part:
- Operate the day-to-day operations and book-keeping in the balance-sheet and the P&L.
- Report and reconcile Intercompany costs and revenue and facilitate cash pool process with head office.
- Provide monthly reports across all business units (Analytical P&L per activities).
- Prepare monthly trial balance and upload figures into 'Opera' (group consolidation software) in accordance with the Group rules (IFRS).
- Control general and administration expenses.
- Manage cash collection, working-capital and assets.
- Process employee's reimbursement expenses and supplies payments.
- Daily, weekly, and monthly payments through 'Xero'.
- Prepare and review the budget and landings (3 times per year) and document the hypothesis to the HQ.
- Manage relationship with the accounting company (for payroll and tax parts).
- Provide support to third party accountants for BAS, IAS, and FBT.
- Support the General manager to build budget and follow monthly results.
- Administration part:
- Provide administrative support for contracts, administration, customer service and order history.
- Ensure accurate monthly billing.
- Generate contract confirmations, reports related to sales activities & revenue data.
- Manage relationships with vendors, service providers and building management.
- Handle expenses management and follow-up, contracts with suppliers.
- Process contracts and maintain proper organization of the department's records and files.
- Assist General Manager with scheduling, travel, expenses.
- Assist Sales Representatives and Managers as needed with other clerical duties such as quotes, proposals and invoices.
- Oversee general office duties: office supplies, logistics.
- At least 5 years of experience in an office support role within an SME.
- Experience with Microsoft Office suite of products and Xero.
- Excellent command of the English language (verbal and written).
- Tertiary or equivalent qualification.
- National Police check.
- Optional - other languages such as French, Asian, Pacific Islands.
Please send your application to *** and cc: *** and ***.
Seniority levelMid-Senior level
Employment typeFull-time
Job functionAdministrative
#
Read the full job description and apply online on the recuiter's web-site
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