Manager-Payroll - Human Resources E

Date of First Consideration: May 26, 2025

Applications received by the date of consideration will have priority in the review process, noting the position will remain open until a final hire is made in the event a return for review of late applications is needed.

Salary Range: $85,000 - $90,000 yearly, depending on qualifications and experience

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As an essential component of the Human Resource Office at Shoreline Community College, the Payroll Office is responsible for the timely and accurate administration of campus-wide employee compensation and benefits. Serving between 700-800 employees across the year, the Payroll Manager is responsible for ensuring the accurate and timely completion of all payroll functions on a twice-monthly payroll schedule. Work is completed within a team environment including a Benefits Coordinator and Payroll Technician in addition to the Payroll Manager, all of which report to the HR Business Analyst position.

Primary responsibilities for the Payroll Manager position include the following:
• Ensure the timely and accurate processing of semi-monthly payrolls within all College, state, and federal requirements for temporary and permanent employee groups.
• Manage semi-monthly payroll deductions, garnishments, benefits, and taxes consistent with state and federal wage/hour laws ensuring accuracy and timeliness in accordance with requirements.
• Identify, troubleshoot, and correct discrepancies and/or errors within each semi-monthly payroll prior to processing for payment to ensure accuracy in all payments made.
• Accurately interpret/implement policies, procedures, and regulations related to payroll activities.
• Review internal processes for compliance with external requirements; manage the audit/review of internal risk management factors.
• Effectively disseminate complex payroll information in a clear and concise manner, providing training and support for payroll functions at an employee, supervisor, and division level.
• Prepare/submit payroll liability reports on a monthly, quarterly, and annual basis.
• Ensure systems and associated employee compensation records (including wages, benefits, leave entitlements, deductions, etc) are set-up/maintained in alignment with employment data.
• Reconcile leave entitlements/accruals for accuracy, provide training/support for employee use.
• Work effectively with other agencies/groups (such as Labor & Industries, Dept of Retirement Systems, Health Care Authority, the Internal Revenue Service, and the State Board for Community & Technical Colleges) regarding payroll functions and data.
• Manage/direct the ongoing maintenance of payroll files, records, resources, and forms.
• Prepare and administer the payroll budget to meet operational needs within approved funding.
• Collect/download and provide data for various internal and external reporting and projects.
• Promote an environment supportive of the College mission and vision
• Perform other duties as assigned (of a similar nature or level).

You can't check off every listed knowledge, skill, and ability? Please apply anyway! Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!

Required Education & Experience:
• Bachelor's degree in Accounting, Finance, Business Admin, or closely related field; AND
• Two (2) years experience managing payroll operations which serve 300+ employees; OR
• Equivalent education/experience

Knowledge Of:
• Microsoft Office programs including Outlook, Teams, SharePoint, Excel, Word, and PowerPoint
• Peoplesoft, ctcLink, and/or similar large scale payroll systems.
• State/federal regulations related payroll/compensation activities.
• Basic math and computations used to calculate and reconcile payroll and benefits

Skill In:
• Fostering a climate of equity/belonging through multicultural awareness and responsiveness.
• Developing/directing activities within existing Payroll processes and regulations.
• Time management/multi-tasking while ensuring completion within competing deadlines.
• Accurately interpreting and applying laws/regulations/policies within assigned duties.
• Learning/retaining/applying new information as needed to ensure ongoing compliance.
• Effective organization and attention to detail with accuracy in a busy process driven environment.
• Preparing clear and concise written materials and guidance to a variety of diverse audiences.
• Handling difficult/sensitive situations, using independent judgment within legal guidelines.
• Effectively communicating (orally/listening) with individuals at all levels inside and/or outside of the College.
• Establishing and maintaining effective working relationships at all organizational levels.

Physical Work Environment:

The College is currently providing services in a mixed modality of operations (both online and in-person services are offered). Administrators are assigned to work on campus, noting there may be some opportunities to work remotely based on program or area needs. If authorized for limited remote work, employees will need to provide their own workspace and internet access, noting the College will provide technical equipment and support for online work needs. When working on-campus, this position will perform work in a standard office setting, use standard office equipment and physically attend meetings both on and off campus, using the ability to communicate in person or through appropriate means. This position also works weekends and evenings when appropriate or needed is required.

Terms Of Employment/Salary:
• This is a full-time administrative/exempt annually contracted position
• Initial salary placement determined by the College dependent upon education/experience.
• Hiring of this position is contingent upon available funding as determined by the College President.

To be considered for this position, please submit the following:
• NEOGOV online application and supplemental question(s)
• Cover letter describing relevant experience, knowledge and skills applicable to the needs of the position
• Current resume
• Official degree required upon hire*

Please Note:
• Once application materials have been submitted, you may not modify the application
• If you are chosen to move forward in this recruitment, you will be notified via email to the address listed in your application (make sure to check spam/junk folders)