Human Resources Coordinator

Position Type:
Secretarial/Clerical

Date Posted:
4/14/2025

Location:
Johnsburg School District 12

Date Available:
07/01/2025

Closing Date:
05/12/2025

District:
Johnsburg School District 12
Human Resources CoordinatorJohnsburg School District 12Job Title: Human Resources Coordinator
Reports to: Assistant Superintendent and Superintendent

Summary: The Human Resources Coordinator will be responsible for centralizing and managing key HR functions to ensure a systematic, efficient, effective, and supportive environment for all district staff.

Conditions of Employment:

• Fiscal year (July-June), 248 days, 8 hours per day
• Competitive Salary commensurate with experience
  • Starting wage: $23.00/hour
• Competitive Benefits package
• 2 personal days and 11 sick days annually
• Participation in the IMRF pension plan
• Available to Employee
  • Family medical and dental benefits
  • Medical spending plan
  • 403b deferral

• High School diploma/equivalent required; Bachelor's Degree in human resources, business administration or a related field preferred
• Experience in human resources preferred, preferably in a public school setting
• Proficiency in Microsoft Office (Word and Excel) and/or Google Drive (Docs and Sheets)
• Internet and social media skills
• Strong organizational skills, technology skills and multitasking abilities
• Strong attention to detail
• Excellent written and verbal communication skills
• Ability to effectively present information and respond to questions from groups of employees and individuals at all levels
• Demonstrate excellent integrity, character and initiative, respect confidentiality
• Must be able to attend evening meetings as directed by Assistant Superintendent
• Criminal justice fingerprint/background and Faith's Law clearance
• Current physical and TB

• Conduct new staff onboarding process and maintain personnel files
  • Meet with all new hires to complete onboarding paperwork
  • Input employee data into various locations including but not limited to:
    • Skyward, BenefitSolver, IMRF, TRS and Aesop
  • Process Faith's Law Employment History Review
  • Print license information from ISBE and input State ID, license, degree and certification information into Skyward.
  • Ensure that we have official transcripts on file for all new hires per state requirements
  • Ensure all required documentation is maintained in personnel folders
  • Scan old employee records
• Maintain staff insurance and benefits for all eligible employees including but not limited to:
  • Annual and as-needed update of all benefits and deductions for all employees
  • Monthly audit of all benefits premiums and liabilities
  • Quarterly audits of NIHIP ACA reporting
  • Attending meetings and collaborate with benefit vendors
  • Facilitating the Benefits Committee for the District
  • Facilitating the District's annual benefits open enrollment
  • Work with NIHIP to set up and organize yearly Wellness Screenings for District employees
• Coordinate teacher coursework requests and reimbursements
  • Ensure compliance with Illinois Continuing Professional Development Units (CPDUs) for renewal
  • Track the total approved reimbursement dollars to ensure we do not go over in relation to the contractual agreement
  • Update and maintain records, and determine lane movements
• Maintain online application database through AppliTrack
  • Process vacancy postings
• Assist prospective and current teachers, administrators, paraprofessionals and substitutes in understanding and complying with the Illinois State Board of Education (ISBE) certification and licensure requirements
  • Provide guidance on state mandates, endorsements, and renewal policies.
• Collect and compile annual evaluations
  • Update Skyward and related files with evaluation ratings and tenure status
  • Update the "Years of Service" field in the Skyward system annually
  • Ensure that the data reflects any adjustments, such as leaves of absence, part-time service, or breaks in employment, as per Illinois State Board of Education (ISBE) guideline
• Assist in preparing various in-district reports and forms for staff:
  • Honorable Dismissal List
  • Agreement of Assignments
  • Employee Compensation and Position Form
• Process various state reports
  • Non-Certified Staff Salary Study
  • Teacher Salary Study
  • Quarterly Bureau of Labor Reports
  • Statement of Economic Interest
• Provide certification renewal notifications to staff annually
  • Update certification expiration dates into Skyward annually
• Update district Labor Law postings to maintain compliance with IL and Federal requirements
• Process 'Creditable Coverage' disclosure information annually
  • Medicare Part D Notice and CMS Disclosure
• Adhere to the district's expectations with regards to attendance and punctuality
• Perform other administrative duties as assigned by the Assistant Superintendent or Superintendent

• Excellent interpersonal and organizational skills
• Leadership: Coaches, mentors, and challenges others to excel despite obstacles and challenging situations. Builds positive relationships inside and outside of the district.
• Innovative Problem-Solving: Approaches work with a sense of possibility and sees challenges as opportunities for creative problem solving; takes initiative to explore issues and find potential innovative solutions.
• Teamwork: Increases the effectiveness of surrounding teams through collaboration, constant learning and supporting others; sensitive to diversity in all its forms; respects and is committed to learning from others.
• Dependability: Does whatever it takes to consistently deliver with high quality under tight deadlines.
• Communication Skills: Communicates clearly and compellingly with diverse stakeholders in both oral and written forms; anticipates and responds to stakeholder needs in a high-quality and courteous manner.