Hourly Temporary Office Assistant 1

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The Center for Education and Career Opportunities (CECO) program offers individuals aged 16 - 21 years old without a high school diploma the chance to return to school to continue their education. This program is run in coordination with King County and its Open Doors high school partner.

Under direct supervision, an Office Assistant 1 learns and performs a variety of routine office support functions including copying materials, filing documents, posting records, and other office tasks that serve the CECO program.

Primary responsibilities include the following:
• Greet students, prospective students, staff, community members and all individuals entering the office.
• Stacks, stamps, opens, codes, sorts, files or alphabetizes correspondence, records, or materials according to established procedures and predetermined categories; maintains files and records.
• Assist with spreadsheet maintenance and data entry using Excel.
• Send reminder/follow-up emails to information session participants.
• Open and date-stamp incoming mail; learns to sort and route mail; picks up and prepares outgoing mail; learns to maintain logs, lists, rosters, directories, and other records.
• Assist prospective students in completing CECO program specific paperwork.
• Answers incoming calls through Microsoft Teams/VOIP system; following clearly established guidelines, answers routine questions; receives and refers visitors.
• Functions as a receptionist.
• Keyboards/types office forms, envelopes, labels, and index tabs.
• Proofreads material and identifies areas needing corrections.
• Photocopies and collates material.
• Performs basic arithmetic such as addition, subtraction, multiplication, and division.
• Enters and retrieves data from electronic data processing systems; establishes and updates information generates documents and correspondence; communicates with others via electronic means; updates computer system files.
• Perform other duties as assigned (of a similar nature or level

You can't check off every listed knowledge, skill, and ability? Please apply anyway! Studies have shown that traditionally marginalized communities are less likely to apply to jobs unless they meet every single qualification - even if they might be a great fit for the role!

Required Education & Experience
• High school graduation or GED (General Educational Development) equivalent OR
• Six months of clerical work experience OR equivalent education/experience

Skill In/Knowledge Of:
• Working knowledge of MS Office applications, especially Excel, Outlook, and Word.
• Fostering a climate of equity and belonging through multicultural awareness and responsiveness.
• Time management, organization, and ability to meet competing deadlines/priorities.
• Entering and/or retrieving data accurately in computerized record keeping systems.
• Establishing/maintaining effective working relationships at all organizational levels.
• Ability to work with a diverse group of students, staff, and the public in a friendly, courteous and helpful manner.

Physical Work Environment:
• Ability to meet the physical demands of sitting for prolonged periods of time at a desk/computer workstation, using repetitive arm, hand and finger movements.
• Ability to work in an open office setting with frequent in-person interaction and numerous interruptions, work under pressure, and handle multiple tasks/prioritize competing demands.
• Ability to read printed materials and a computer screen.

Terms Of Employment/Salary:

These positions may work full or part-time on an on-call basis, for periods of one (1) week to six (6) months to fill in for permanent staff absences. As an hourly on-call position, there is no predictability or guarantee of the number of hours/days that may be scheduled. Hourly employees maintain an "at-will" employment relationship meaning that either you or the College may terminate the employment relationship at any time, for any reason. Hiring of this position is contingent on available funding as determined by the College President.

If your hours total more than 350 in any 12-month period, your position will be represented by the Washington Federation of State Employees Union.

Position is limited to 1 year or 1,050 hours, whichever comes first. Per State of Washington rules, you may reach these limits only once at Shoreline CC. If you have held another part-time hourly position at Shoreline Community College since July 1, 2022, additional time and hours limits will apply, so you may not be eligible for hire in this position.

Other Conditions:
• A collective bargaining agreement exists and membership in the Washington State Federation of Employees (WFSE) or payment of a service fee may be required dependent upon total number of hours.
• Other conditions that may apply will be detailed upon offer of employment.
• This position is overtime eligible.

In accordance with RCW 28B.112.080, applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current or past places of employment.

Selection Procedure:

Departments are responsible for conducting interviews and hiring individual hourly employees. Applicants will be contacted by phone if selected for an interview. Filling of positions is contingent upon available funding as determined by the College President.To be considered for this position, please submit the following:
• Complete a NEOGOV online profile/application
• Attach a current resume
• Letter of Interest describing relevant knowledge, skills, and characteristics that align with the needs of the position

Please Note:

Once application materials have been submitted, you may not modify the application.