Construction & Planning Specialist

Indiana University
US - Indiana - Bloomington
March 23, 2025

Capital Planning and Facilities works to ensure that IU campuses are beautiful, functional, and sustainable supporting excellence in teaching, learning, research, and community engagement across the entire university.

Job Summary

Department Specific Responsibilities

Reviews construction documents, orders material, consults and schedules work with customers.
Prepares and reviews estimates, plans workflow, and schedules craft work sequences to ensure an effective timeline.
Conducts walk-throughs with Facility Operations crafts on start-ups and punch list work.
Attentive to building maintenance issues on campus and ensures they are entered and addressed.
Writes requisitions for and supervises outside contractors and coordinates their role in achieving specified work and scheduling.
Serves as a liaison between the University Architects Office and Facility Operations.
Conducts walk throughs for contracted work.
Coordinates special events and response action to safety reports generated by Risk Management.

General Responsibilities

Manages, supervises, inspects, and coordinates new construction and remodeling projects on assigned campuses; monitors construction timeline to ensure contractors maintain accurate schedule and perform to university standards; reviews and approves contractors' billing performance.
Coordinates necessary interruption of services between administration, Physical Plant, and contractors.
Reviews engineering drawings and specifications and serves as project coordinator with architects, engineers, contractors, and administrators.
Reviews and approves shop and as-built drawings for university archives and Physical Plant use.
Provides feedback and recommendations to administrators and concerned parties on project cost analyses and alternatives after project bids have been submitted.
Advises interior designers of special circumstances and facilities requirements; advises and assists architects and engineers with contract change orders as required by new functions, unforeseeable conditions, code requirements, or design refinements.
Maintains documentation of all assigned projects with IU-issued software, including timelines, schedules, substantial completion, and other elements of construction.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

High school diploma or equivalent (such as HSED or GED)

Preferred

Bachelor's degree

WORK EXPERIENCE

Required

2 years of construction management experience and/or large-format planning, experience managing multi-disciplined construction projects with scopes of work including HVAC, plumbing, and electrical

LICENSES AND CERTIFICATES

Required

Valid driver's license and ability to be insured by Indiana University upon date of hire

SKILLS

Required

Proficient communication skills
Maintains a high degree of professionalism
Demonstrates time management and priority setting skills
Demonstrates a high commitment to quality
Possesses flexibility to work in a fast paced, dynamic environment
Seeks to acquire knowledge in area of specialty
Highly thorough and dependable
Demonstrates a high level of accuracy, even under pressure
Basic knowledge of Indiana Building Codes
Ability to read and interpret large-format schematics, blueprints and drawings
Strong oral and written communication skills, with demonstrated ability to effectively communicate with a broad range of customers and management levels
Demonstrates working knowledge and practical application and experience in word processing, spreadsheet, planning and data base software use as well as e-mail utility
Demonstrates problem solving skills
Demonstrates experience and advanced skills in project management/project communication

Working Conditions / Demands

This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Comprehensive medical and dental insurance
Health savings account with generous IU contributions
Healthcare and dependent care flexible spending accounts
Basic group life insurance paid by IU
Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
Base retirement plan with generous IU contributions, subject to vesting
Voluntary supplemental retirement plan options
Tuition subsidy for employees and family members taking IU courses
10 paid holidays plus a paid winter break each year
Generous paid time off plans
Paid leave for new parents and IU-sponsored volunteer events
Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Engineering, Trades & Facility

Job Family: Construction & Planning
to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu. edu or by v.

Read the full job description and apply online on the recuiter's web-site

Construction & Planning Specialist

Construction & Planning Specialist

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