Executive Assistant to the Dean - Faculty of Law - 12 month fixed term

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Join to apply for the Executive Assistant to the Dean - Faculty of Law - 12 month fixed term role at University of Auckland
Company Description

| The University of Auckland


Waipapa Taumata Rau | The University of Auckland

Te Wāhanga Ture o Waipapa Taumata Rau | University of Auckland Law School is ranked as one of the best law schools in the world in the QS World University Rankings. It is the largest law school in Aotearoa New Zealand and has an international reputation for academic excellence.

Situated in the heart of the legal precinct, the Law School has strong links to the legal profession and the judiciary. The Law School aspires to provide a complete legal education, preparing students for legal practice as well as many other careers in an internationalised

Our mission and values place a strong emphasis on both our student body and our scholarly community, and we work with both community and enterprise to advance the well-being of the peoples of Auckland and New Zealand, with a clear commitment to pursuing sustainability.



Te Whiwhinga mahi | The opportunity

We are looking for a highly skilled and experienced Executive Assistant to support the Dean and Deputy Dean of Law. You will be a self-starter with strong interpersonal communication skills and the ability to deal with a diverse range of different stakeholders. You will have a high level of business acumen, be able to think on your feet and be comfortable within a fast-paced environment.

Key accountabilities of this position include:

Ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas and recording minutes.
Composing routine communications, reports, and presentations to the highest standard.
Seek and contribute to the continuous improvement of processes and procedures.
Liaising with internal and external stakeholders to organise a range of administrative requirements such as travel, events and communications on behalf of the Dean.
Working in partnership with the HR team regarding recruitment and other HR related processes.
Completing P-card and E-card reconciliations as required.
Working collaboratively to ensure continuous improvement and efficiency in Faculty documentation and administration processes.

This is a full-time (37.5 hours pw), 12-month fixed-term position.

Salary range is between $75,000 - $85,000 based on experience and qualifications.

More information about this role is available in the Position Description

He kōrero mōu | About you

We are seeking someone who has:

Experience in a senior administrative position working with senior managers in complex organisations and large team structures.
The ability to develop collegial relationships across all levels of the organisation.
Meticulous attention to detail and is highly organised, with the ability to manage competing demands, multitask and thrive in a truly dynamic environment.
Excellent communication and interpersonal skills with the ability to act with discretion.
Experience in a tertiary environment or government sector will be advantageous but not essential.
Advanced skill level within the MS Office Suite, as well as proficiency with using Zoom and MS Teams.

Me pēhea te tuku tono | How to apply

Applications must be submitted online, by the closing date of 15th June 2025 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Sharon Kishore via *** for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email.

We reserve the right to close applications early if a suitable candidate is found*

Additional Information

Equity

The University is committed to meeting its obligations under the Treaty of Waitangi and achieving equity outcomes for staff and students in a safe, inclusive, and equitable environment. For further information on services for Māori, Pacific, women, LGBTQIATakatāpu iMVPFAFF + , people with disabilities, parenting support, flexible work and other personal circumstances go to equity.auckland.ac.nz

The University is committed to providing a safe, inclusive, and equitable environment where everyone can thrive. For further information see Te Ara Tautika | the Equity Policy and visit equity.auckland.ac.nz
Seniority level Seniority level Mid-Senior level
Employment type Employment type Full-time
Job function Job function Administrative
Industries Higher Education
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