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Department:

13900_80801 Real Estate

Expected Weekly Hours: 

40

Shift:Position Purpose:Job Description Details:

Supports and executes the administration of the Illinois portfolio/lease administration database, and performs related functions. Performs advanced administrative duties requiring broad and comprehensive experience, skills and knowledge of department and organization policies.

Education

Minimum: Associate's Degree, or an equivalent combination of education and experience.

Preferred: Bachelor's Degree.

Credentials/Licensure

Minimum: N/A

Preferred: Certified Property Manager by Institute of Real Estate Management .

Related Experience

Minimum: One year of experience performing comparable duties.

Preferred: One year of commercial real estate experience performing comparable duties.

Other Knowledge, Skills and Abilities

Minimum: 

  • Good knowledge of real estate leasing and terminology.
  • Strong written communication skills to compose or edit letters, memos, minutes, reports, etc. Accuracy in grammar,


spelling, and editing skills.

  • Strong phone skills and ability to operate office equipment.
  • Strong attention to detail.
  • Highly organized with ability to prioritize comprehensive and shifting workloads.
  • Strong analytical skills to enact problem solving upon own initiative or limited supervision.
  • Strong interpersonal skills, self-motivation, personal initiative and desire to learn.
  • Ability to maintain strict confidentiality with highly sensitive information.
  • Ability to comprehend legal/regulatory environment in healthcare as it relates to real estate.
Computer Competency
  • Good knowledge of Lease Administration applications
  • Good computer skills, including Word, Excel; able to demonstrate general computer software proficiency.
  • Familiarity with standard desktop and windows based computer system, including email, e-learning, intranet, and computer navigation. Ability to use other software required to perform essential functions.
Physical/Mental

Minimum:

  • Ability to operate standard office equipment.
  • Regularly works at a computer.
  • Ability to balance workload to accommodate regular interruptions and changing priorities.
WORKING CONDITIONS

Standard office environment. Travels to various departments.

ORGANIZATIONAL EXPECTATIONS
  • Flexibility – Demonstrates exceptional ability and willingness to take on new and additional responsibilities. Embraces new ideas and cultural differences while managing competing priorities.
  • Accountability – Willingly accepts personal responsibility for decisions, actions, attitudes and behaviors that contribute to the overall effectiveness of the organization. Communicates effectively, follows through on assignments, uses resources efficiently, participates in learning opportunities and treats others with respect and dignity.
  • Excellence – Serves as a role model and performs job responsibilities to the highest standards in every situation. Delivers “Something More” that ensures a more complete and personally satisfying experience for every customer.
  • Focus – Understands and demonstrates behaviors consistent with the mission and values of the organization while contributing to the overall success of the strategic plan. All actions are rooted in providing excellent customer service.
ESSENTIAL FUNCTIONS
  • Oversees day-to-day real estate/lease administration system database to ensure its accuracy, effectiveness, and utilization for owned and leased sites- both income and expense.
  • Acts as primary user and source of abstracting and input of new leases and all other legal documents in database. Ensures accuracy and timeliness of data.
  • Prepares lease documents as directed. Records and tracks lease in process to ensure that appropriate review entities are engaged and respond in a timely manner.
  • Prepares summary and custom reports on regular and ad hoc basis as directed by department and organization leadership.
  • Plans and coordinates routine office workflow. Regularly handles administrative details of limited economic impact. Takes action on items not requiring supervisor’s attention.
  • Assists in developing and monitoring departmental budgets, expenses and revenues, forecasts and other financial activity.
  • Regularly engages in a variety of contacts inside and outside the organization to obtain or relay information, arrange meetings, gather data, etc., often dealing with executives, medical staff or influential external stakeholders.
  • Handles sensitive and confidential data and information with strict discretion.
  • Receives property management requests; triages and prioritizes issues; and routes to appropriate resources or otherwise takes action with very limited supervision.
  • Provides administrative support to department Director and Manager.
  • Performs other related duties as assigned.
SYSTEMS AND INFORMATIONTo ensure appropriate utilization of Protected Health Information (PHI) associated with the Health Insurance Portability and Accountability Act (HIPAA) and Loyola Medicine's Confidentiality of Information Standards, as well as other regulatory entities, individuals employed in this position will be granted systems and information access as appropriate for this position.DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by the people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. The listed duties may be changed at the discretion of the incumbent’s supervisor.

Trinity Health's Commitment to Diversity and Inclusion

Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.

Read the full job description and apply online on the recuiter's web-site

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