Course Co-Ordinator

Course Co-Ordinator
Location: Office based in Parc Nantgarw, Cardiff, CF15 7QZ
Salary: Circa £24,500 per annum + Benefits!
Contract: Full time, Permanent
What We Can Offer You: Hybrid Working, Performance-Related Bonus, Life Assurance, Additional Holiday Purchase, Subsidised Gym Memberships, Cycle to Work scheme, Discount Vouchers and Access to Wellbeing Resources!
Why do we want you
As a Course Co-Ordinator for Astutis, part of Wilmington plc, you will be someone who thrives on creating exceptional customer experiences and has a talent for organisation and communication.
If you’re passionate about delivering seamless post-sales support, managing client relationships, and ensuring Health, Safety, and Environmental learners have everything they need from start to certification, we want you on our team!
Please note: To complete your application, you will be redirected to Wilmington Plc’s career site.
At Wilmington Plc, we celebrate individuality and are committed to fostering an inclusive workplace. As a Disability Confident employer, we shortlist all applicants who meet the essential role criteria and guarantee an interview for candidates with disabilities who meet these criteria. For reasonable adjustments or to apply under our interview guarantee scheme, please use the contact details provided once you have clicked “apply”!
Job purpose, tasks and responsibilities
The role focuses on managing the post-sales ‘wrap-around’ service, encompassing tasks such as registrations and exam support.
You will oversee a portfolio of clients/customers, ensuring comprehensive and efficient post-sales support at every stage.
Responsibilities:
Delivering on departmental Service Level Agreements including:
• Course Confirmations
• Liaising with customers on their pre course needs and delegate information
• Ensuring learners details are correctly uploaded to CRM in order to be registered to NEBOSH/IOSH/IEMA
• Ensuring course materials are provided in advance for each course
• Collating and sending attendance records and Course check feedback
• Collating progress reports for each client and leading on agreed client progress meetings (monthly/quarterly)
Additional responsibilities:
• Manage approximately £800,000 in exam and extension bookings, including £500,000 in NEBOSH exams, ensuring compliance with contractual guidelines and deadlines.
• Build proactive, collaborative relationships with Sales Account Managers to deliver a high-standard ‘wrap-around’ service.
• Act as the primary contact for clients, providing dedicated support from enrolment to certification and future course needs.
• Proactively assist unsuccessful learners with accessing extensions and re-sits.
• Advise clients on suitable courses, payment options, and convert inquiries into bookings to meet targets.
• Collaborate with the Head of Operations and Senior Course Coordinator to enhance the ‘wrap-around service’ and provide customer progress reports.
• Work with leadership to integrate technology and improve operational processes.
• Deliver exceptional customer service to external clients and internal teams at all times.
What’s the best thing about this role
You will be making a real impact by supporting learners' success and building strong client relationships in a dynamic, rewarding environment.
What’s the most challenging thing about this role
Balancing multiple priorities, such as managing client expectations, meeting tight deadlines, and ensuring every detail of the post-sales process is flawlessly executed.
Essential and desirable capabilities
We always support colleagues to develop their skills but to be successful in this job you really do need to already be able to tick most of these boxes.
To be successful in this role, you must have:
• Excellent understanding and working knowledge of all Microsoft packages.
• Customer focused and excellent telephone manner.
• Knowledge of principles and practice of sales.
• Excellent word-processing skills.
• Attention to detail – accuracy.
• Ability to work on own initiative, self-motivated.
• Strong initiative and ability to work to tight deadlines and fluctuating workload.
• Excellent English skills both written / verbal.
• Team player in addition to ability to work unsupervised.
• Results focused.
To be successful in this role, it would be great if you have:
• Previous experience working in a training company.
We know it’s not a skill, but the successful candidate must have permission to work in the role’s location by the start of their employment.
Wherever you are in your career and whatever your expertise.
You love supporting others which you do through your empathetic and collaborative approach. You are social and a strong relationship builder. You are a natural planner with amazing attention to details and problem-solving abilities that are second to none.
Before you go.
About Us
Astutis, part of the Wilmington plc, is a leading provider of accredited Health, Safety, and Environmental training.
We deliver learning solutions in various formats, including online, virtual, and classroom-based, achieving pass rates at least 10% above the national average.
With significant growth over the past three years, we are excited to bring new talent into our dynamic and ambitious team.
Find What You’re Looking For
We are ambitious, inclusive, and filled with integrity and curiosity. Join us and achieve more in your career with mutual respect, support, and fair rewards.
Join us and make a difference in the world of global compliance, click on “APPLY” today