Manager of Administrative Services

Health PEI
CA - Prince Edward Island - Prince Edward Island
May 11, 2025

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring.
Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve.
It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system.
We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us.
We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system

Reporting to the Director of Facilities and Support Services within the division of Mental Health and Addictions, the Manager of Administrative Services provides leadership, supervision, and management of Administrative and Financial services within Hillsborough Hospital, with divisional responsibilities as well.
The Manager is responsible for the planning and administering of administrative services within Hillsborough Hospital including Medical Records, Human Resources, Accounts Payable, Accounts Receivable, Scheduling and Timekeeping.
The Manager's duties include but are not limited to:

Duties will include:

Provide leadership, supervision, and management of the Administrative Services of Hillsborough Hospital.
Assigning workload to team members and reorganizing as needed.
Approve vacation and other leave.
Evaluate completed work and workflow processes.
Determine budget requirements and maintain accountability for unit responsibilities.
Provide direct supervision of accounts payable personnel within Hillsborough Hospital.
Oversee the accurate and timely payment of all outstanding invoices, and monitor all purchases made within both facilities.
Oversee the input of financial data (accounts payable Invoice entry, purchase requisitions) to Oracle Financial System.
Ensuring compliance with tendering and contract procedures for all purchases.
Develop requests for proposals as needed.
Providing direct leadership, supervision of scheduling/ payroll personnel, assigning responsibilities, and providing support.
Responsible for the medical records functions within Hillsborough Hospital.
Provide direct supervision of medical records personnel at Hillsborough Hospital.
Ensure the safety and security of all patient records following facility policies, accreditation standards, and statute requirements.
Review and authorize application for funding requests for Staff Development and Continuing Education Initiatives.
Responsible for the maintenance and storage of all administrative and financial files for Hillsborough Hospital.

Minimum qualifications:

University degree with extensive experience, in Business Administrative or related discipline.
Demonstrated equivalencies will be considered
Management and leadership training.
Extensive knowledge and experience in the areas of administration, budgeting, finance, and human resources.
Proven ability to plan and organize multiple resources.
Strong interpersonal, organization, communication, collaboration, conflict resolution, and team-building skills.
Knowledge and experience working with specialized computer programs including Oracle Financial Systems; Quattro Pro and Excel Spreadsheets; Access and Paradox databases; and word processing program(s).
Computer, Microfilm Printer, Photocopier.
'
Demonstrated equivalencies may be considered.

Salary Range:
$36.37 -$45.45 per hour (Level 18)
Bi-Weekly Hours:
75.0 Hours Bi-Weekly / Days / Monday - Friday
Posting ID:
167888

Please Note:
Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided.
We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Notice to all External Applicants - Health Care Workers are required to provide proof of Covid-19 vaccination as per Health PEI's Covid-19 Immunization and Management Policy.
In the event that a new hire is unable to be vaccinated as a result of a medical exemption they will be required to submit supporting documentation to Employee Health / Wellness and Safety.

Read the full job description and apply online on the recuiter's web-site

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