Office Coordinator

Capstone Infrastructure
CA - Ontario - South Leeds and Grenville United
May 21, 2025

OFFICE COORDINATOR
(Full-Time, On-site role)

Location: Cardinal, Ontario
Reports To: Plant Manager

About Us:
We are a 156MW power plant located in Cardinal, Ontario, looking for a skilled and motivated Office Coordinator to join our team. If you're passionate about processes and procedures, thrive in a supportive yet independent role, and enjoy working in a collaborative environment, we want to hear from you!

This is an on-site role with day-to-day office presence expected.

Key Responsibilities:
Duties include  payroll , accounts payable, accounts receivable, cash flow, and month-end and quarter-end financial reporting using Great Plains/Concur.
Assist with the preparation of the annual facility budget.
Ensure pension payments, reports, and annual filings are timely and accurate.
Oversee facility upkeep such as grounds, office maintenance, and office equipment.
Develop, implement, and ensure adherence to office policies and procedures.
Provide administrative support using Microsoft 365 (Excel, Word, Outlook, Access).
Assist with the CMMS system software for purchasing and inventory.
Manage the day-to-day operations of the office to ensure efficiency and organization.
Handle freight and customs for all plant shipments, incoming and outgoing.
Provide Front desk support and ensure high-quality customer service.
Maintain up-to-date filing systems and vendor records.
Coordinate meetings, travel arrangements, and internal communications.
Manage landowner transactions, including remittances, reimbursements, and correspondence.
Plan, organize, and attend company social events.
Support staff training and development in collaboration with management.
Knowledge and Qualifications :
Minimum post-secondary education with a two or three-year college business diploma with a strong foundation in finance, human resources, and accounting. Business Administration Diploma preferred.
Knowledge of finance, accounting, budgeting, and payroll principles, including Generally Accepted Accounting Principles (GAAP/IFRS).
Ability to analyze financial data and prepare financial reports, statements, and projections.
Requires a minimum of five years of managing office administration and AP/accounting experience.
Strong HR knowledge, including onboarding and confidentiality practices.
A good knowledge of computer systems and computer programs.
Experience with accounting and payroll systems, Microsoft Dynamics GP, Concur, and ADP preferred.
Must be comfortable with MS Excel and spreadsheets in general.
Must be familiar with MS Word and CMMS.
Knowledge of operations & supply chain management
Work requires a willingness to work a flexible schedule and meet strict deadlines.
A valid driver's license & a favourable police background check.
Able to lift 50 pounds.
Excellent problem-solving and critical thinking skills.
Strong organizational skills, attention to detail, and ability to work independently.
Confident communicator, comfortable interacting with all levels of staff.
Proactive, reliable, adaptable, and team-oriented.
What We Offer:
Competitive salary and benefits, including a pension and bonus plan.
Supportive and professional work environment

How to Apply :
Please submit your resume and a cover letter outlining your relevant experience and why you're a great fit for this role.

Cardinal Power and Capstone are strongly committed to Diversity, Equity, and Inclusion and aim to create a healthy, accessible, and rewarding work environment that highlights employees' unique contributions to our company's success. As an equal opportunity employer, we accommodate individuals with disabilities during the recruitment process in accordance with applicable laws.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Compensation details: 70000-80000 Yearly Salary

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Read the full job description and apply online on the recuiter's web-site

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