Contract Conformance

Airswift is looking for :
Contract Conformance Specialist III

Location :
Calgary, Edmonton or Toronto

Schedule :
Monday to Friday (Hybrid)

Duration :
1-year contract

The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all contractual arrangements of assigned capital and maintenance projects.

- The CCS manages the entire administration stages of the contracts on the Projects.

- The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.

- The CCS facilitates the timely identification, communication, and resolution of contractual

matters.

- The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.

- The CCS reports directly to the SCM BP Manager unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner.

MIN QUALIFICATIONS:

- Bachelor's degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry;
or Associates degree with a minimum 7 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.

- Specific knowledge and experience in contracting process and issues related to energy industry construction projects.

- Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.

DIMENSIONS

- Assigned Major projects with a consolidated total of up to $500MM per year.

- Assigned projects each typically up to 2 years duration.

DESIRED SKILLS:

- Demonstrated ability to communicate in a clear, concise, and organized manner.

- Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.

- Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.

- Ability to support the negotiation of complex contracting issues.

- Experience with Renewable Energy Projects (Wind, Solar, etc) and/or sourcing and administration of large ($100M+) Engineering, Procurement and Construction (EPC) Agreements considered a highly desirable asset.

- Ability to manage multiple tasks and to perform work with a reasonable level of supervision.

- Ability to communicate and interact effectively in a team environment.

- Excellent organizational skills.

- Excellent technical writing skills.

- Ability to effectively prioritize work in a timely manner.

- Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.

- Demonstrated proficiency working with office computer applications such as Microsoft Office, SAP, Oracle, ProjectWise and SharePoint.

DUTIES AND RESPONSIBILITIES:

- Demonstrate understanding of and compliance with Project Execution contracting strategy.

- Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.

- Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.

- Coordinate with the SCM Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.

- Lead contract negotiations with potential proponents during the contract bidding and formation phases.

- Coordinate project team in its development of a project specific communication plan.

- Participate and assist with training regarding contract conformance to team and third-party personnel.

- Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.

- Maintain contractor correspondence and documentation logs.

- Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.

- Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.

- Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.

- Establish and implement project contract document control and retention system in compliance with company procedures.

- Review contractor submitted invoices for compliance with the requirements;
distribute for review and approval by the appropriate personnel;
and monitor through payment to the contractor.

- Coordinate with project team, SCM Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise.

- Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration.

- Coordinate contract close-out with project team to ensure strict compliance with the related contracts.

- Close out project contract files and submit for retention in compliance with Company procedures.

- Prepare for and provide assistance during company and external compliance audits.

- Ongoing communication regarding project's contractual requirements, practices and issues, including providing weekly and monthly status updates to management.

WORK CONDITIONS:

- The CCS's primary location will be the company's office.

- The position will require some travel, approximately 25%-50% of the time as required, primarily within the assigned Project region i.E. Texas, USA