Personal Assistant/ Office Administrator

Mouawad
AE - Sharjah
April 13, 2025

Personal Assistant/ Office Administrator (DUBAI)

Overview
We are seeking a highly professional, organized, and discreet Executive Assistant / Office Administrator to provide dedicated support to the General Manager. This role focuses exclusively on ensuring the smooth operation of the GM's day-to-day activities, including schedule management, travel coordination, communication, and administrative tasks. The ideal candidate thrives in a fast-paced environment, has excellent attention to detail, and demonstrates high levels of professionalism and confidentiality.
Key Responsibilities
Executive Support

Provide direct administrative and organizational support to the General Manager
Manage and maintain the GM's calendar, including scheduling internal and external meetings
Prepare meeting materials, briefing notes, and follow-up actions as needed
Draft, review, and proofread correspondence and documents on behalf of the GM
Handle confidential information with discretion and professionalism
Travel & Logistics

Organize all aspects of the GM's and Co-Guardians domestic and international travel, including flights, accommodation, transportation, and itineraries
Prepare and process travel expense reports
Communication & Coordination

Act as the primary point of contact for the GM's office, ensuring timely and professional communication with internal and external stakeholders
Follow up on action items and ensure proper execution of priorities set by the GM
Help facilitate smooth communication between the GM and department heads
Office Administration

Oversee daily office operations to ensure a seamless work environment, managing facilities, office supplies, and vendor relationships
Coordinate internal communications and support the implementation of office policies and procedures
Project Coordination

Support special projects and initiatives as assigned, from research to follow-up on action items
Collaborate with cross-functional teams ensuring alignment with organizational goals
Required Qualifications And Competencies
Experience

Minimum of 5 years' experience as a Personal Assistant to General Managers or senior executives, ideally within a luxury sector
Proven track record of managing multiple tasks and operating in a high-pressure environment
Language and Communication

Exceptional command of the English language, both spoken and written. (Arabic is a plus)
Excellent communication skills, with the ability to engage confidently with C-level executives and high-profile clientele
Organizational Skills

Strong multitasking abilities, prioritizing tasks effectively and managing deadlines without compromising quality
Keen attention to detail with excellent proofreading and editing skills
Technical Proficiency

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and common office management software
Familiarity with travel booking systems, digital calendar management, and collaboration tools
Interpersonal Skills

Professional demeanor, polished appearance, and high levels of discretion and integrity
Ability to build relationships and network effectively within and outside the organization
Cultural Awareness

Understanding of UAE and different cultural norms and business etiquette within a luxury brand context
Education

A Bachelor's degree in Business Administration, Communications, or related field is preferred, though extensive experience may be considered in lieu of formal education
Seniority level

Mid-Senior level
Employment type

Full-time
Job function

Administrative
Industries

Internet Publishing
•

Read the full job description and apply online on the recuiter's web-site

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