Purchasing Clerk

About Four Seasons:

Four Seasons is powered by our people.
We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return.
Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart.
We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.
At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves.
Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime.
It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

The Purchasing Clerk is responsible for handling engineering purchase requests and other new projects activities providing administrative and operational support to the hotel engineering department.
This role involves processing purchase orders, managing supplier communications, and ensuring accurate and timely invoicing/delivery.
This role ensures the smooth functioning of maintenance activities, manages documentation, coordinates with other departments, and assists in implementing preventive maintenance schedules to maintain the hotel's facilities to the highest standards.

The ideal candidate will have strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced environment.

• Purchase Request Handling:
  Process and manage engineering purchase requests, ensuring accuracy and completeness.
  
• Supplier Communication:
  Communicate with suppliers to obtain quotes, confirm orders, and track delivery schedules.
  
• Invoicing Activities:
  Handle invoicing activities, including verifying invoices against purchase orders and resolving discrepancies for OPEX/CAPEX.
  
• Record Keeping:
  Maintain accurate and up-to-date records of purchases, contracts, and supplier information.
  
• Data Entry:
  Input and update procurement data in the company's BSS or procurement software system.
  
• Collaboration:
  Work closely with the engineering and purchasing teams to support overall procurement goals and objectives.
  
• Prepare departmental correspondence, reports, and meeting minutes as required.
  
• Ensure compliance with safety and regulatory standards across engineering operations.
  
• Act as a liaison between the engineering team and other hotel departments.
  
• Experience:
  Minimum of 2 years of experience in an administrative or support role, preferably within a Engineering purchasing or procurement environment.
  
• Strong organizational and time management abilities.
  
• Excellent communication and interpersonal skills.
  
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and Birchstreet.
  
• Basic knowledge of procurement processes and terminology.
  
• Attention to detail and accuracy in data entry and record-keeping.
  
• Ability to work independently and as part of a team.
  
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
  
• Customer service-oriented mindset.
  
• Experience with BSS or Microsoft Dynamics and inventory management principles is a plus