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0.1 Literature review (Page 7/19)

20 (1) (c) develop the mission statement of the school;

20 (1) (d) adopt a code of conduct for learners at the school;

20 (1) (e) support the principal, educators and other staff of the school in the performance of their professional functions;

20 (1) (f) determine times of the school day consistent with any applicable conditions of employment of staff at the school;

20 (1) (g) administer and control the school's property, and buildings and grounds occupied by the school, including school hostels, if applicable;

20 (1) (h) encourage parents, learners, educators and other staff at the school to render voluntary services to the school;

20 (1) (i) recommend to the Head of Department the appointment of educators at the school

20 (1) (j) recommend to the Head of Department the appointment of non-educator staff at the school

20 (1) (k) at the request of the Head of Department, allow the reasonable us of the facilities of the school for educational programmes not conducted by the school;

20 (1) (l) discharge all other functions imposed upon the governing body by or under this Act

Section 21 of the South African Schools Act makes it possible for the school governing body of a public school to apply for the allocation of additional functions or for the Provincial Head of Department to allocate additional functions to the school governing body based on the capacity of the school governing body. According to Section 21 of the South African Schools Act, [Allocated Functions of a School Governing Body]:

21 (1) subject to this act, a governing body may apply to the Head of Department, in writing, to be allocated any (or all) of the following functions:

21 (1) (a) to maintain and improve the school’s property …

21 (1) (b) to determine the extra-mural curriculum of the school and the choice of subject options …

21 (1) (c) to purchase textbooks, educational materials and equipment for the school

21 (1) (d) to pay for services of the school

In terms of the National Norms and Standards for School Funding (2000; para 107) each Provincial Education Department must develop a checklist which schools will use to apply for the allocated functions and will also assist the PED in determining whether the school governing body is capable of managing any allocated function it has applied for – its purpose “is designed to gauge the school’s preparedness to assume self-management” [Marishane and Botha (2004; 100)]. Table 3 below is the checklist currently being used by the KwaZulu-Natal Department of Education for this purpose:

Table 3: Checklist for Section 21 Application
School Governance
1	Is the SGB legally constituted in terms of Sec 28 of SASA	Yes	No
2	How often does the SGB meet	Monthly	Quarterly
3	Are detailed minutes of SGB meetings kept?	Yes	No
4	How often does the SGB meet with parents?	Annually	Quarterly
5	Does the SGB report annually on activities to parents?	Yes	No
6	Is the annual budget presented to parents for consideration?	Yes	No
7	Do parents approve of the school fee structure?	Yes	No
8	Is there a school fee exemption policy in place?	Yes	No
9	Has the school appointed a treasurer to the SGB?	Yes	No
10	Has the school appointed certified auditors?	Yes	No
11	If YES to 10, then give the name of the school's registered auditors
12	Does the treasurer have a functioning finance sub-committee appointed?	Yes	No
13	Does the SGB have plans to raise additional funds for the school?	Yes	No
14	Has the school in the past year/s raised additional funds?	Yes	No
15	Does the school pay for the municipal services?	Yes	No
16	Does the school currently run to budget?	Yes	No
17	Does the SGB currently pay educator or administrative staff salaries?	Yes	No
18	If YES to 17, then do such employees have contracts of employment?	Yes	No
19	If YES to 17, then do such employees have UIF cards?	Yes	No
20	If YES to 17, then are such employees registered with SARS?	Yes	No
21	If YES to 20, then give the school's PAYE reference number?
Finance Committee
22	Does the school have the capacity to administer its finances?	Yes	No
23	Has the principal and finance officer received financial training?	Yes	No
24	To what extent has the principal and finance officer received financial training?
25	Does the school have a bank account?	Yes	No
26	If YES to 25, then state the type of account
27	If the school has a current account, then how many signatories are there?	2 or less	3 or more
28	Is the school able to publish its audited financial statements 4 months after year-end?	Yes	No
29	If YES to 28, then when were the last audited annual financial statements signed?
30	Is a copy of the departmental financial regulations available at the school?	Yes	No
31	How often is the bank account reconciled?
32	Does the treasurer sign every bank reconciliation statement?	Yes	No
33	Was the schools bank account overdrawn in the last twelve months?	Yes	No
34	Does the school maintain an asset register?	Yes	No
35	Does the school keep a record of all the orders it places?	Yes	No
36	Does the school administer any lease agreements?	Yes	No
37	Are receipts issued for all monies that the school receives?	Yes	No
38	After receipt of monies, how long does it take to deposit such monies?	5 days or less	more than 5 days
Procurement Procedure
39	Does the school currently purchase LTSM from the school budget?	Yes	No
40	Does the school have a functioning LTSM committee?	Yes	No
41	If YES to 40, then is a parent member part of this committee?	Yes	No
42	Is LTSM budgeted for in the annual budget?	Yes	No
43	Does the school maintain a stock register?	Yes	No
Registers and Records
44	Does the school maintain personnel records for all employees?	Yes	No
45	Is a class register maintained for all classes?	Yes	No
46	Do learners present identity documents upon registration?	Yes	No
47	Does the school have a strong-room or safe?	Yes	No
48	Does the school have an administrative office block?	Yes	No
49	Does the school have the necessary office space to manage funds effectively?	Yes	No
50	Is a computerized administrative system used?	Yes	No
Source: National Norms and Standards for School Funding (2000; 17)

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Read also:

OpenStax, Financial management of schools. OpenStax CNX. Nov 16, 2009 Download for free at http://cnx.org/content/col11137/1.1

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