Jr. Procurement Officer

JOB TITLE:

Jr. Procurement Officer
DEPARTMENT:

Supply Chain
ROLE SUMMARY:

The Procurement Officer plays a vital role in ensuring smooth procurement operations, from sourcing and vendor negotiations to order management and compliance. This role requires strong attention to detail, accountability, and problem-solving skills to ensure that purchase orders are processed efficiently, supplier relationships are maintained, and stock levels remain optimal.
Working closely with internal teams and external vendors, the role demands a balance of technical expertise, effective communication, and collaboration to meet procurement targets and business needs. The Procurement Officer will also contribute to cost-saving initiatives and process improvements while ensuring adherence to procurement policies and industry best practices.
JOB RESPONSIBILITIES:

Sourcing and Procurement
Create and manage a high volume of purchase orders end-to-end on MS Dynamics, ensuring accuracy and efficiency in procurement operations.
Liaise with suppliers and company stakeholders regarding updates and details of purchases, demonstrating effective communication and influencing skills to secure favorable terms.
Possess knowledge of local and international gifting markets, applying learning agility to adapt to evolving trends and supply chain dynamics.
Execute procurement plans and take ownership of meeting all KPIs and budgetary targets, ensuring accountability in cost control and timely order fulfillment.
Monitor stock levels and actively support the replenishment process, maintaining a customer-focused approach by ensuring product availability.
Data Entry and Accuracy
Manage large volumes of procurement data efficiently, utilizing MS Excel and ERP tools to enhance digital fluency in financial and order management.
Verify data for accuracy, reviewing any errors or discrepancies, demonstrating technical credibility in maintaining procurement records.
Conduct regular data quality checks to problem-solve discrepancies and ensure data integrity across systems.
Organization and Documentation
Organize and maintain procurement documents and records, ensuring compliance with internal policies and external audits.
Assist in the creation and enhancement of procurement tracking systems, driving process improvement and efficiency.
Collaboration and Confidentiality
Work closely with procurement team members, finance, and warehouse staff to ensure collaboration and effective teamwork across departments.
Maintain confidentiality and professionalism when handling sensitive procurement data, reinforcing trust and integrity in supplier and internal relationships.
Adherence to Policies
Ensure compliance with internal procurement policies, contracts, and regulatory requirements, demonstrating accountability and commitment to ethical sourcing practices.
Operational Efficiency and Compliance
Manage procurement documentation, purchase orders, invoices, and contracts, ensuring accuracy and financial processing efficiency.
Monitor contract performance, consumption trends, and spending to optimize resource management and procurement costs.
Oversee supplier evaluation and procurement risk management, applying problem-solving skills to resolve vendor-related issues and delays.
Coordinate with internal teams to forecast procurement needs and adapt strategies accordingly, showcasing strategic thinking in aligning procurement with business goals.
Stakeholder Engagement and Communication
Build strong relationships with internal stakeholders to understand and fulfill procurement requirements, demonstrating influencing and negotiation skills when securing vendor agreements.
Maintain open lines of communication with suppliers to ensure timely delivery and quality control, embodying customer focus in procurement execution.
Provide regular updates to the Procurement Manager on procurement activities, pricing trends, and supplier performance, ensuring effective communication and strategic alignment.
Key Expertise
Technical Skills:

Proficiency in MS Office, specifically Excel (advanced level).
Previous experience with MS Dynamics or other ERP systems.
Functional Competencies:

Strategic Sourcing :
3+ years of experience understanding local and international markets, analyzing demand trends, and developing sourcing strategies.
Negotiation Skills :
3+ years of experience negotiating contracts and managing supplier relationships to secure favorable terms and ensure reliable supply chains.
Data Management:


Ability to enter and verify data efficiently and accurately, conduct regular data quality checks, and manage procurement documentation.
Operational Efficiency :
Proven track record of meeting budgets, deadlines, and KPIs, managing procurement processes, and ensuring compliance with internal policies.
Education & Experience Requirements:

Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
2-4 years of experience in procurement, purchasing, or supply chain roles.
Experience in the flowers, gifts, or FMCG industry is preferred.
About Floward :

Founded in 2017, Floward is an online flowers and gifts company; we pride ourselves on creating a seamless experience for our clients and making sending flowers and gifts as enjoyable as receiving them. We source our flowers daily from the best growers and farmers worldwide to create one-of-a-kind stunning arrangements and plants that fit every occasion. We partner with local and international brands to offer a wide range of gifts, including chocolate, perfumes, cakes, and more, and our arrangements to create the perfect gift. Operating in 36 cities in nine countries across the MENA region and London, UK, we guarantee same-day delivery across the board through our refrigerated fleet to ensure our arrangements arrive fresh to the customer.
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