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Company:
Citigroup Inc
Posted: April 28, 2025
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
Responsibilities:
Directly supports several Managing Directors
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepares and distributes schedules/agendas for travel, overseeing complex and global travel schedules
Prepares, reconciles, and tracks expense reports through Concur Travel and Entertainment Expense system
Orders supplies and processes invoices through Procure to Pay system
Provides ad-hoc travel and onboarding support for juniors in the team
Assists in ad-hoc reports and special projects as needed
Trains, coaches or guides other administrative staff when required
Coordinates events logistics for their team, securing approvals and maintaining budget
Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Ability to work in a high pressure environment taking end-to-end ownership of their bankers' schedules
Self-motivated, proactive and detail oriented
Education:
Bachelor's / University degree or equivalent experience preferred
Job Family Group: Business Strategy, Management & Administration
•
Responsibilities:
Directly supports several Managing Directors
Manages day to day calendar(s) of senior management
Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls
May prepare and review materials and correspondence for meetings
Assist with creation/modification of presentations, spreadsheets, and other various documents
Coordinates travel arrangements; prepares and distributes schedules/agendas for travel, overseeing complex and global travel schedules
Prepares, reconciles, and tracks expense reports through Concur Travel and Entertainment Expense system
Orders supplies and processes invoices through Procure to Pay system
Provides ad-hoc travel and onboarding support for juniors in the team
Assists in ad-hoc reports and special projects as needed
Trains, coaches or guides other administrative staff when required
Coordinates events logistics for their team, securing approvals and maintaining budget
Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
Qualifications:
Previous office administration experience preferably within a large and complex financial services or similar organization
Highly proficient in Microsoft Office
Consistently demonstrates clear and concise written and verbal communication skills
Demonstrated ability to quickly gain command of new systems
Ability to work in a high pressure environment taking end-to-end ownership of their bankers' schedules
Self-motivated, proactive and detail oriented
Education:
Bachelor's / University degree or equivalent experience preferred
Job Family Group: Business Strategy, Management & Administration
•
Read the full job description and apply online on the recuiter's web-site
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