HR and Finance Administrator

Job Title:
HR and Finance Administrator

Job Location:
Mississauga and Toronto

Reports To:
Director

About Tamanna Technology:

Tamanna Technology is a proudly Canadian, Certified-Diverse, IT Staffing and Consulting partner. Our objective is to be trusted technology partner, grow our employees & talent, and service our communities alike with our best value offerings, innovation, dedication, integrity, and trust. As we continue to expand, we are seeking a skilled and motivated HR and Finance Administrator to join our dynamic team.

Position Overview:

The HR and Finance Administrator will play a crucial role in supporting both human resources and finance operations within the organization. This individual will assist in handling essential accounting tasks such as accounts payable and receivable, while also managing HR responsibilities such as employee onboarding and renewals, training, benefits administration, employee relations, and general administrative support. We're looking for someone who thrives in a multi-faceted role, is highly organized, and enjoys working cross-functionally.

Key Responsibilities:

Human Resources Responsibilities:

• Employee and Consultant Onboarding:
  Manage the full cycle of the onboarding process for new hires, including background checks, documentation, orientations, and coordination with relevant departments.
• Leave Management:
  Track employee attendance, manage leave records, and support the administration of employee benefits and leave programs.
• Benefits and Compensation:
  Administer employee benefits programs, including health insurance, pension plans, and other perks; assist with compensation queries and payroll processing.
• Documentation:
  Draft SOW - Statements of Work, Employee Agreements, Maintain accurate records, ensuring they are up-to-date and compliant with legal requirements.
• Employee and Consultant Relations:
  Provide support in resolving issues, ensuring a positive and productive work environment.
• Employee and Consultant Engagement:
  Assist with organizing company events, employee recognition programs, and ensuring employee well-being initiatives are in place.

Finance/Accounting Responsibilities:

• Accounts Receivable and Payable:
  Process and manage invoicing, payments, and receipts; track and follow up on overdue accounts and work to resolve any issues.
• Financial Reporting:
  Assist with the preparation of financial reports, including month-end closing and budget tracking.
• Payroll Support:
  Collaborate with the payroll department to ensure accurate payroll processing, including deductions, overtime, and reimbursements.
• Expense Management:
  Track and manage employee expenses and reimbursements, ensuring adherence to company policies.
• Financial Documentation:
  Maintain accurate financial records for audit purposes and ensure compliance with internal financial controls.

Administrative Support:

• Social Media Posts:
  Assist with management of Company's social media channels posts.
• Provide general administrative support to HR and finance departments, including scheduling meetings, preparing reports, and handling correspondence.
• Assist with office supplies management, vendor relations, and other day-to-day office operations.

Qualifications:

• Education:
  Undergraduate education in Human Resources, Accounting, Business Administration, or related field.

Experience:

• Minimum 2-3 years of proven experience in an administrative or support role, with exposure to both HR and finance functions.
• Experience in drafting documents.
• Experience in handling Corporate Social Media channels.
• Familiarity with labor laws, compliance regulations, and data privacy requirements.

Skills:

• Solid knowledge of financial administrative functions including accounts payable/receivable, budget management, and reporting.
• Strong understanding of HR processes, payroll, and employee benefits administration.
• Excellent Documentation Skills.
• Excellent verbal and written communication skills, and social media skills.
• Proficiency in HR and financial software tools (e.g., HRIS systems, accounting software).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Personal Attributes:

• Proactive, self-motivated, and capable of handling multiple priorities in a fast-paced environment.
• High attention to detail, accuracy and organizational skills with the ability to manage multiple tasks effectively.
• Strong problem-solving skills and the ability to work collaboratively in a cross-functional team as well as independently.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Working Conditions:

• Full-time position.
• Hybrid - 3 days in a week.

Why Join Us?

• Innovative Environment:
  Work in a dynamic, forward-thinking company focused on making a difference in IT Staffing and Consulting.
• Career Growth:
  Opportunities for professional development and growth in both HR and finance functions.
• Inclusive Culture:
  Join a team that values diversity, clients/consultants/employees/communities alike, creativity, and work-life balance.
• Competitive Benefits:
  Competitive salary, flexible work arrangements, health insurance, and opportunities for professional development.

How to Apply:

Interested candidates are encouraged to submit a resume and cover letter to , detailing their qualifications and experience and why they think they would be the best fit for this role.