Manager of Operations and Administration

Manager of Operations and Administration

Last Updated:
Feb 20th, 2025

COMPANY OVERVIEW

The Atlantic Canada Aerospace and Defence Association (ACADA) leads, connects, and champions a diverse, dynamic membership in a world-leading region of aerospace and defence (A&D).

We support, connect, and promote a diverse and dynamic membership committed to delivering industry-leading A&D solutions to the world.
Through custom services and programming in direct response to market needs, we help our 170+ members and our region innovate future potential for positive global impact.

JOB OVERVIEW

Reporting to the Director of Operations and Business Development, the Manager of Operations and Administration ensures smooth organizational operations by overseeing administrative functions, office systems, and financial processes.
This role supports staff development, coordinates special projects, and manages logistics for board activities, industry events, and travel.

With a focus on efficiency and compliance, the Manager handles budgeting, financial reporting, and payroll while identifying cost-saving opportunities.
They play a key role in maintaining accurate financial records and ensuring timely reporting.
They work closely with the CEO and the Director of Operations and Business Development to support strategic decision-making.

The ideal candidate is a highly organized and detail-oriented professional with strong problem-solving and interpersonal skills.
They thrive in dynamic environments, balancing multiple priorities while fostering collaboration and team success.
A proactive mindset, ability to streamline processes, and commitment to delivering high-quality support are essential for this role.

RESPONSIBILITIES

The responsibilities of theManager of Operations and Administration include (but are not limited to):

• Operations & Administration Management - Manage office systems, technology, and vendor relationships to ensure smooth daily operations and workplace efficiency.
• Finance Management and Support - Manage ACADA's daily financial operations including payroll, invoicing, budget development and monitoring, reporting, and funding claims, while ensuring compliance with policies and procedures.
• Project Coordination - Oversee special projects, process improvements, and organizational initiatives that enhance effectiveness and align with strategic goals.
• Board & Stakeholder Support - Facilitate board communications, meeting coordination, and engagement efforts to support leadership and governance.
• Event & Travel Coordination - Organize logistics for CEO and board travel, industry events, and tradeshows to ensure seamless execution.

QUALIFICATIONS

• Bachelor's degree in business, management, finance, or related field.
• 5+ years of experience in operations management and/or administrative roles that included financial oversight and management.
• Demonstrated competency in budgeting, financial reporting, and payroll administration with the ability to independently manage financial processes.
  A certificate or diploma in accounting or finance is considered an asset.
• Expertise in office software, including Microsoft Office Suite, QuickBooks Online, and CRM management.
• Exceptional attention to detail and organizational abilities, with strong capacity to manage multiple tasks, projects, and deadlines efficiently.
• Ability to identify issues, analyze data, and implement effective solutions to improve processes and resolve challenges.
• Excellent communication and interpersonal abilities to collaborate with staff, management, board, and external stakeholders, fostering a positive and productive work environment, including in a virtual setting.
• Proven capability to lead and support staff development and team success.
• Experience with non-profits, associations, and/or government contracts is considered an asset.
• Bilingual French/English considered an asset.
• The successful candidate is required to have access to reliable internet and appropriate home office space to allow them to work from home.
• The successful candidate is expected to have access to a vehicle for travel to events and/or member offices within the Atlantic region.
• Some travel within the Atlantic Provinces will be required.

WHAT WE OFFER

• Fair and equitable compensation.
• Comprehensive group health, dental and EAP plan to support your well-being.
• Vacation and paid leave allowances.
• A fully remote working arrangement offering flexibility
• Opportunity to be a part of a collaborative and mission-driven organization.
• RRSP matching program to help you save for your future.

CELEBRATING DIVERSITY

ACADA strives for an inclusive work environment that celebrates and encourages diversity, equity, inclusion, and belonging whereby individuals are recognized, supported, and respected.
We have zero tolerance for bullying and harassment in the workplace and are committed to achieving a work environment where all employees are respected as individuals and valued without regard to race, ethnicity, national origin, religion, gender, gender identity or expression, sexual orientation, disability, age, or status.
All candidates who feel they can meet the expectations listed above are encouraged submit an application.

Location:
This is a permanent, full-time, remote position, based in Newfoundland.

Application Deadline:
March 2 nd , 2025.

To Apply:
Please submit your cover letter and resume here .

While we thank all applicants for their interest, only those under consideration will be contacted.