Senior Sales Operations Coordinator

*** | SaaS | Real Estate |

Job Title: Senior Sales Operations Coordinator

Job-Type: Full-Time

Competitive Salary: $55,000 - $75,000 plus Quarterly Bonus

About Us

At Roomvu, we're reimagining one of the oldest and most traditional industries-real estate-by bringing cutting-edge innovation and AI to the forefront of marketing. Our mission is to empower real estate agents by making scalable, hyper-local, and effective social media marketing accessible to all, not just the elite.

We are the Content Factory for Realtors-fully automating content creation, branding, publishing, and advertising using artificial intelligence. Our tech not only identifies trending topics, but also creates personalized, agent-branded videos and distributes them to the right audience. From Vancouver and Toronto to Miami, New York, Los Angeles, and beyond, we serve 350,000+ agents with content that is always timely, relevant, and credible-because we integrate directly with major real estate boards.

Role Overview:

As the Senior Sales Operations Coordinator, you will be responsible for the day-to-day coordination of sales activities, ensuring accurate lead assignment, meeting scheduling, and performance reporting. You'll play a key role in calculating monthly commissions and bonuses, while also collaborating with other departments to ensure seamless processes. This is a hands-on role that requires meticulous attention to detail, strong organizational skills, and the ability to analyze data to drive continuous improvement.

Key Responsibilities:

Daily Meeting & Lead Coordination:

• Schedule and manage daily meetings for the sales team using Zoom, Calendly, and other tools.
• Distribute leads to SDRs and closers, ensuring timely follow-up and accurate tracking in our CRM.

Reporting & Analytics:

• Create and maintain daily, weekly, and monthly performance reports (e.g., pipeline status, conversion rates).
• Analyze trends and present insights to sales leadership to drive data-backed decisions.

Commissions & Bonuses:

• Accurately calculate monthly commissions and bonuses, coordinating closely with finance for on-time payouts.
• Assist in developing commission structures and incentive programs in alignment with company goals.

Systems & Tools Administration:

• Oversee the use of our CRM and other internal systems, troubleshooting issues and ensuring data hygiene.
• Train and support team members on best practices to maximize productivity and efficiency.

Process Improvement & Documentation:

• Identify operational bottlenecks; develop and implement solutions to streamline workflows.
• Document and update standard operating procedures (SOPs) to maintain consistency and clarity.

Cross-Departmental Collaboration:

• Work closely with Marketing, Finance, Customer Success, and other teams to coordinate projects and share insights.
• Act as the go-to person for resolving sales-related operational issues, ensuring all stakeholder requirements are met.

Qualifications

Education & Experience

• Bachelor's degree in Business, Marketing, or related field is preferred.
• 2-4 years in sales operations, revenue operations, or a similar hands-on coordination role, ideally in a SaaS environment.

Technical Skills:

• Proficiency with CRM platforms (e.g., Salesforce, HubSpot) and scheduling software (Zoom, Calendly).
• Advanced skills in Excel/Google Sheets (formulas, pivot tables, reporting).
• Familiarity with analytics/reporting tools is a plus.

Soft Skills:

• Excellent organizational and communication skills.
• Detail-oriented with a knack for problem-solving.
• Ability to multitask, prioritize, and remain calm under pressure.
• Team player with a proactive and collaborative mindset.

Why Join Roomvu?

We're Disruptive by Design

• We love shaking things up. In a centuries-old industry that's been slow to evolve, we're driving change by making AI-powered, social media-marketing simple and scalable for every agent.
• We develop futuristic tools like AI Cloning, helping realtors multiply their visibility and impact
• We're constantly experimenting, testing, and iterating-because innovation is our comfort zone
• We believe in democratizing marketing-giving everyone the tools to compete, no matter their budget or tech skills

Our Culture Is What Sets Us Apart

• We're more than a company-we're a tight-knit, high-energy team that thrives on collaboration, creativity, and shared wins.
• We celebrate continuous success and milestones-big and small
• We host foosball tournaments to keep the energy flowing
• Our quarterly team offsites build real connections and lasting memories
• We embrace a hybrid work environment that values flexibility and trust
• We keep an open-door policy-candid, respectful, and honest communication is our norm
• We're always evolving, always learning, and always ready to embrace change

Ownership is in Our DNA

• We believe that everyone here has the power to lead, drive, and grow:
• We foster a true start-up culture where your contributions matter-and are visible
• Whether it's launching a new initiative or solving a new challenge, you can take the wheel
• We honor and recognize ownership mentality in everything we do

We offer the runway for growth and the space to explore new ideas and roles

We Grow Together

You won't just grow your resume here-you'll grow your skills, your confidence, and your career:

• Get recognized with weekly and monthly team shoutouts
• Work closely with leadership and peers to learn, improve, and elevate each other
• Access development opportunities to keep moving forward, wherever your goals take you.

Our Core Values

• Ownership - Take initiative. Be accountable. Make an impact.
• Openness - Communicate honestly and respectfully-always.
• Growth - For our clients, for the company, and for ourselves.
• Innovation - Don't settle. Challenge the norm. Build what's next.
• Team Spirit - Win together. Help each other. Have fun along the way.

What We Offer

• Competitive Salary + Performance-Based Bonuses
• PTO + Paid Holidays
• Comprehensive Health, Dental & Wellness Benefits
• Hybrid/Remote Flexibility
• Professional Growth & Development Opportunities
• Weekly Happy Hours, Foosball, Offsite Retreats and Team Dinners
• Weekly & Monthly Recognition
• A Culture of Trust, Innovation, and Togetherness

Be Part of the Future

At Roomvu, you're not just part of a company-you're part of a movement. We're disrupting an industry, building bold tech, and creating a workplace where you're supported, celebrated, and inspired to grow.

If you're passionate, curious, and ready to make an impact-we'd love to meet you.