Logistics Executive - Local Distribution Fixed Term - UAE Nationals are encouraged to apply

Internal interaction - with Customer Service, Sales, Demand Planning, Purchase, Finance
External interaction - with Transporters & Warehouse Providers
Activities
JOB ACTIVITIES
Understand customer requirements and manage the fulfilment of sales orders in line with the agreed service levels.
Coordinate and communicate with Internal stakeholders : Customer Service, Sales and the Plant to ensure customer requirements are met.
Acts as the focal point of communication with External stakeholders : 3 rd Party Transporter / Warehouse Provider to ensure timely receipt of goods and / or delivery of sales orders.
Maintain records of delivery issues and communicate the status of sales orders to relevant stakeholders.
Generate SAP transactions related to logistics function in a timely & accurate manner. Transactions include but are not limited to : dispatching, invoicing, allocations, goods receipts, delivery notes etc.
Generate SAP or eProc Purchase Orders.
Ensure efficient fleet and resource utilization.
Ensure accuracy of goods receipt in SAP; coordinate & arrange for intercompany-transfers as / when required. Ensure reconciliation of physical inventory in the warehouses vs SAP.
Monitor warehouse storage situation. Ensures inventory is available to meet customer demands, and damaged / aged items are addressed in a timely manner.
Maintain updated reports on returned shipments, road permits, fleet utilization, and service level reports.
Controlling expenses, and identifying areas for cost reduction without compromising on quality or efficiency, ensuring the financial health of the logistics operations.
Capture monthly costs of scope relating to its area of work; cross-verification of services availed with timely submission of invoices to Finance.
Manage unexpected supply chain disruptions, such as delays or damages by implementing contingency plans to minimize the impact and maintain operational continuity.
Adhere to safety and compliance policies, participate in training programs, report incidents and hazards.
Provide support as a back-up, in the absence of team members, and undertake any other scope as assigned by the line management.
ACCOUNTABILITIES
QHSE Objectives & Assignments :
Participate in the training program to acquire QHSE knowledge and impart this training to colleagues as and when required by Management.
Reporting of near misses, incidents, hazards & injuries to line Manager within the time frame as required by Quality, HSE, Energy policies and Manuals.
Implement the corrective and preventive actions defined following any accidents and incidents.
Strict adherence to QHSE requirements with full authority to stop any operation for safety reasons
Participate in the investigation and analysis of incidents as and when required.
Strict adherence and compliance towards Group HSE Charter & MAESTRO requirement and affiliate's HSEQ Policy, Procedures & specific rules & regulations applicable to the area of activity at all time.
Demonstrates exemplary conduct, rigor, vigilance and professionalism regarding HSE in all their activities.
Ensure adherence to compliance processes and guidelines specific to position's roles and responsibilities.
To comply with TEMME Safe Work Permit program (as per the Permit To Work roles and responsibility assignment; process owner / permit applicant / issuing authority and approval authority).
COMPLIANCE OBJECTIVES
Ensure full adherence to the company's compliance program, its policies and procedures including economic sanctions and export control in all professional activities.
Promptly notify the compliance officer / economic sanctions referent of any instances of noncompliance or violations of economic sanctions or export control that comes to attention.
Candidate Profile
Knowledge :
Good knowledge of supply chain, logistics or manufacturing activities
Skills :
Fluent in written and oral English.
Excellent communication and interpersonal skills.
Possess good analytical and logical reasoning skills.
Possess enthusiasm, curiosity to learn, takes initiative and is confident to interact cross-functionally.
Ability to manage a fast-paced, changing environment with tight deadlines.
Experience :
Fresh graduate with some internship experience and / or minimum 1 year of experience in Logistics, preferably in Lubricants or a similar industry, will be an added advantage
Education :
Minimum Bachelor's, preferably in the field of Supply Chain, Logistics, Sciences or Engineering
Work Flexibility
We offer 2 days work from home for all employees which is a new initiative in trial version being done by the Company.
Additional Information
TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.
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TotalEnergies is a major industrial player in energy and the energy transition. It is also a responsible employer and corporate citizen. That means we are doing everything we can to achieve a transition that is as just as possible for our employees, our stakeholders and society as a whole. Backed by our values of respect and solidarity, our strength and reliability, and a commitment to excellence, our Company is steadily implementing its ambition to get to net zero by 2050 .
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